Administrative Assistant

Maricopa; Phoenix (AZ); On-site; USD 29,000 - 47,000; Full time

Benefits offered by this job

Tuition reimbursement

Work-life balance

Healthcare benefits

Career growth

On-site childcare

Paid leave

Retirement plan

Job summary

Maricopa County’s Correctional Health Services is seeking an experienced Administrative Assistant to support the Director of Nursing and nursing leadership. You will coordinate calendars, prepare agendas and materials, handle confidential communications, and assist with recruitment and special projects.

The role emphasizes organization, compliance, and effective communication in a high-demand healthcare environment within a correctional facility setting.

Qualifications

• Three years of responsible clerical and/or administrative experience.
• High school diploma or GED.
• Associate’s degree in business or a related field preferred.

Responsibilities

• Provide administrative support related to documents and correspondence for nursing management.
• Maintain calendars for the Director and Assistant Director of Nursing.
• Serve as a point-of-contact for nursing executive leadership and route requests.
• Prepare meeting agendas and take minutes; distribute summaries.
• Maintain information on the Nursing SharePoint site and improve it as needed.
• Support nursing recruitment and coordinate special projects.

Skills

Detailed coordination

Interpersonal skills

Administrative support

Education

High school diploma or GED

Associate’s degree in business or related field

Tools

Outlook

Word

Excel

SharePoint

PowerPoint

Adobe

Job description

Posting Date 08/24/26 Application Deadline 09/07/26 Pay Range $21.25 - $34.50 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type Unclassified Department Correctional Health

About the Position

• Are you passionate about providing organized coordination of projects and programs?
• Are you a detail-oriented people person interested in helping ensure that executive leadership-led initiatives run smoothly and comply with requirements?

As an experienced Administrative Assistant, you'll have the opportunity to support the Director of Nursing and other leaders in one of the country’s premier corrections healthcare facilities! The Maricopa County Department of Correctional Health Services is seeking a motivated, organized, and efficient Administrative Assistant to assist and coordinate nursing operational functions.

About Us

• Proud to Offer Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% contribution rate per paycheck that includes a 100% employer match on Day 1

Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!

We Require

• Three years of responsible clerical and/or administrative experience
• High school diploma or GED

Other Requirements

• Must complete an MCSO-HR fingerprint/background check

We Also Value

• Associate’s degree in business or a related field
• Experience with compiling and tracking data, writing reports, and creating and editing documents.
• Three years of experience using a variety of office equipment and software (i.e., PC, Outlook, Word, Excel, SharePoint, PowerPoint, Adobe)

Job Contributions

• Provide comprehensive administrative support related to creating, finalizing, and maintaining documents and correspondence such as clinical practice guidelines, policies and procedures, databases, information packets, memos, emails, and other communications for all aspects of nursing management
• Maintain calendars for the Director and Assistant Director of Nursing by scheduling and preparing for meetings, appointments, and events
• Serve as a point-of-contact for nursing executive leadership, maintaining confidentiality and appropriately routing and prioritizing requests, messages, emails, and calls received
• Prepare meeting agendas and presentation materials, take and transcribe meeting minutes, and prepare summaries for review and distribution
• Accurately maintain and work to improve the information available on the Nursing SharePoint site
• Independently manage time and work volume to ensure deadlines are met and support leadership with time-sensitive needs
• Maintain communication between nursing executive leadership, CHS leadership, and support staff, and answer requests within the scope of authority
• Coordinate, research, and provide the required information for various special projects
• Disseminate vital quality management information and updates to Correctional Health Services employees using the Correctional Health Services distribution list
• Function as an administrative liaison for NCCHC annual accreditation maintenance reports and as the point of contact for on-site visits
• Carry out all administrative phases of the annual patient satisfaction survey. This includes preparing and distributing packets, gathering and compiling survey results, creating final reports, and communicating survey outcomes in accordance with protocol
• Perform general office duties, including photocopying, faxing, mailing, and managing office supply inventory, in a fiscally responsible manner
• Support and assist with nursing recruitment responsibilities as needed

Working Conditions

• Must be able to work inside an office/administrative area of a correctional facility
• May be assigned to various clinical jail locations in the Phoenix area within a 5-mile radius

Selection Procedure

Consideration will only be given to candidates who submit online applications. Candidates will be contacted primarily through email and their Workday online application profile.

Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive.

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants.

If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [e-mail] to initiate the interactive process.

We are Maricopa County. Forbes has rated Maricopa County one of Arizona’s Best Employers in 2024. We are over 13,000 employees strong, providing vital services for one of the fastest-growing counties in the nation, with over four million residents who call Maricopa County home.

Join us and you will become part of a dynamic group of diverse and talented professionals who are passionate about making a difference and giving back to their communities.

Along with offering purposeful careers, you can expect a rich selection of economical and comprehensive healthcare options, robust retirement plans, tuition and loan payment programs, and multiple paid leave options, as part of an overall generous compensation and benefits package.

Thinking about career options, then please think about us!

We are Maricopa County, and we are looking forward to working with you!