Administrative Assistant

Greenfield Service Inc; Illinois; On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Medical Insurance

Paid Time Off

Holiday Pay

401k Plan

Job summary

Greenfield Service Inc in Illinois is looking for a proactive administrative assistant to join their team. The successful candidate will work closely with office staff and assist with various operational tasks efficiently.

The role requires a high school diploma, excellent typing skills, and proficiency in Microsoft Suite. Benefits include medical insurance, paid time off, holiday pay, and a competitive salary based on experience and qualifications.

Qualifications

• High school diploma required.
• CAP certification preferred.
• Fast and accurate typing required.
• Extensive knowledge of Microsoft Suite necessary.
• Outstanding oral and written communication skills needed.
• Self-starter with the ability to work independently.
• Ability to prioritize tasks effectively.

Responsibilities

• Greet clients and office guests.
• Support staff with operational tasks.
• Plan and schedule meetings.
• Perform bookkeeping duties.
• Answer phones professionally.
• Prepare outgoing mail for executives.
• Manage office communications.
• Assist in the preparation of presentations.

Skills

Interpersonal skills

Typing proficiency

Microsoft Suite knowledge

Communication skills

Independent work capability

Education

High School Diploma

Certified Administrative Professional (CAP)

Tools

Office equipment (printers, copiers, fax)

Job description

Here at green field services we take pride in providing the highest quality work possible. We have a highly trained crew, with decades of combined experience. We provide all excavation, and underground utility services. Including land clearing, mass excavation, structural excavation, grading and compacting, sewer storm and water mainlines, installation of all underground structures. We also service lines for all wet utilities.

Job Description

Job Summary

We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

Responsibilities:

• Welcome and greet clients and office guests
• Support office staff and executives with general operational tasks
• Plan and schedule meetings, presentations, and other office related events
• Perform general accounting and bookkeeping dutiesSuggest changes to office task workflow to improve efficiency
• Answer phones in a professional manner
• Direct calls to appropriate persons or take detailed messages
• Answer and send out faxes as needed
• Prepare outgoing mail and packages for executives
• Reserve conference spaces for meetings
• Send reminders regarding upcoming appointments
• Manage communication of information in and out of the office
• Type out correspondence letters, emails, memos, etc. (paper and electronic)
• Assist in preparation of presentation materials

Qualifications

Requirements and Qualifications

• High school diploma
• Certified Administrative Professional (CAP) certification preferred
• Fast, proficient, and accurate typist
• Extensive knowledge of Microsoft Suite and other administrative programs
• Outstanding communicator, both orally and written
• Self-starter who works well independently
• Ability to prioritize given tasks and work efficiently towards completing them
• Familiar with common office equipment (printers, copier, fax, etc.)

Additional Information

Benefits include:

• Competitive salary based on experience and qualifications
• Medical Insurance
• Paid Time Off
• Holiday Pay
• 401k Plan

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