Administrative Assistant

Dekker; Phoenix (AZ); On-site; USD 38,000 - 48,000; Full time

Job summary

Dekker is seeking an Administrative Assistant to support the efficient operation of the office and serve as the first point of contact for clients and representatives. The role involves clerical tasks, document handling, and coordination with HR/IT as needed.

The successful candidate will welcome visitors, maintain supplies and spaces, schedule travel and meetings, and assist with proofreading and events. Competitive benefits based on education and experience.

Qualifications

• High School Diploma or equivalent plus two years’ previous relevant office administrative experience.
• Proficient with Microsoft Office Suite and related software.
• Excellent organizational and communication skills.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Welcomes and directs visitors as first point of engagement on arrival.
• Maintains cleanliness and organization of common areas and shared spaces.
• Maintains office supplies and coordinates maintenance of office equipment.
• Coordinates travel, meetings, and appointments for local employees.
• Assists with proofreading, editing, formatting, and finalization of documents; handles inquiries and filing.

Skills

Organizational skills

Interpersonal skills

Communication skills

MS Office

Independent worker

Clerical procedures

Attention to detail

Education

High School Diploma

2+ years administrative experience

Job description

Dekker is hiring an Administrative Assistant to join our talented team. The Administrative Assistant facilitates the efficient operation of the assigned area by performing a variety of clerical and administrative tasks for the office and acts as first point of contact for our clients and representatives. As passionate and self-driven team members at Dekker, candidates would play a key role in creating inspired experiences for everyone they interact with, backed by support of a firm that has been a staple in the industry for over 60 years.

Responsibilities

• Welcomes and directs visitors as first point of engagementupon arrival
• Maintains cleanliness and organization of common areas and shared spaces
• Maintains office supplies and coordinates maintenance of office equipment
• Maintains security and access control system, as well as other assigned technical equipment and services
• Coordinates and schedules travel, meetings, and appointments for local employees
• Coordinates with and assists HR and IT personnel as necessary
• Assists with proofreading, editing, formatting, and finalization of documents as needed
• Responds to and resolves administrative inquiries and questions
• Maintains filing systems and design library as assigned
• Coordinates and executes office presentations, parties, and events
• Serves as main point of contact for product representatives
• Identifies and communicates out progress, accomplishments, challenges, and support needed to complete responsibilities

Qualifications

• Excellent organizational skills and attention to detail
• Demonstrated interpersonal and customer service skills
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite and related software
• Ability to work and manage tasks independently
• Basic understanding of clerical procedures and systems such as recordkeeping, filing, and scheduling
• High School Diploma or equivalent plus two years’ previous relevant office administrative experience desired

Dekker offers competitive benefits and salary packages based on education and experience. For a full list of our benefit options, please visit our careers page.

Dekker is a family of designers, planners, architects, and engineers, intent on creating passion for the built environment through our work. We believe that architecture and design can be transformational and that it must serve more than just a functional role. It should inspire, protect, delight, and empower users and entire communities. We believe the most innovative designs are created through a multi-faceted perspective of places, people, and their processes. Collaboration, empathy, and understanding, combined with passion and expertise can shape our experiences and our environments. We strive to tune our ability to see things through the eyes, hearts, and minds of our clients. If you think your vision, passion, and experience would enhance ours, we’d love to meet you.

EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.