Office Coordinator, Full Time

Hiring.fm; New York (NY); On-site; USD 55,000 - 62,000; Full time

Job summary

DEPT is a pioneering technology and marketing services company seeking an Office Coordinator for our New York office. The role focuses on maintaining a well-organized workspace, managing supplies, coordinating events, and supporting the People team to ensure a positive environment for colleagues in a fast-paced, onsite setting.

Full-time, in-office position located at 470 Park Ave South, New York, NY 10016 with some flexibility for events; compensation is $40 per hour.

Qualifications

• 1+ years administrative/executive assistant experience
• Ability to juggle many roles
• Accuracy/high attention to detail
• Proven ability to manage a budget
• Proficient in Google Drive
• Proficient in Excel would be a plus
• Excellent verbal and written communication skills
• Commitment to fostering a psychologically safe environment

Responsibilities

• Oversee office operations and procedures while cultivating a positive, engaging environment.
• Lead local social events (happy hours, outings) and coordinate volunteer initiatives.
• Manage weekly lunch orders and welcome new employees.
• Coordinate deliveries and mail; handle ad hoc projects.
• Monitor office morale and raise questions to the People team.

Skills

Administrative experience

Multitasking

Attention to detail

Budget management

Communication skills

Psychological safety

Tools

Google Drive

Excel

Job description

WHY DEPT®?

We are pioneers at heart. What this means, is that we are always leaning forward, thinking of what we can create tomorrow that does not exist today. We were born digital and we are a new model of agency, with a deep skillset in tech and marketing. That’s why we hire curious, self-driven, talented people who never stop innovating.

Our culture is big enough to cope and small enough to care. Meaning, that with people across 20+ countries, we’re big enough to provide you with the best tools, global opportunities, and benefits that help you thrive. While acting small by investing in you, your growth, your team, and giving you the autonomy to solve our clients' problems, no matter where you are in the world.

About You

Are you a tech-savvy self-starter with an inexplicable need to keep everything in its place and clean? Do you want a job where your primary focus is ensuring the happiness of your amazing coworkers (keeping the coffee pot full and the fridge stocked, making sure their computers and network are running smoothly, etc.)? We are looking for a part‑time Office Coordinator for our Denver office that can help us do just that!

Essential Functions and Responsibilities:

The Office Coordinator's primary responsibility is to oversee office operations and procedures while creating and cultivating a positive, engaging and psychologically safe environment where employees are heard, cared for and kept up to date on important company and office news. This is an Onsite Role.

Specific responsibilities include:

• Office/kitchen inventory (making sure we have all of the supplies, food, etc. needed)
• Organization/cleaning (emptying/running the dishwasher, cleaning coffee pots and food containers as needed, keeping the office tidy)
• Leading local social events (arranging happy hours, office outings, etc.)
• Coordinating local volunteer initiatives
• Managing weekly lunch order to encourage employees to utilize office
• Welcoming visitors and getting new employees settled in the office
• Coordinate, organize, and distribute deliveries and mail
• Ad hoc projects (shipping gifts/merch, decorating the office, tech troubleshooting, installation
• Keeping a pulse on office morale and amplifying any team questions or concerns to the People team

The Office Coordinator will also have the opportunity to assist in greater company projects with the People team, bandwidth permitted.

Job Requirements and Qualifications:

• 1+ years administrative/executive assistant experience
• Ability to juggle many roles
• Accuracy/high attention to detail
• Proven ability to manage a budget
• Proficient in Google Drive
• Proficient in Excel would be a plus
• Excellent verbal and written communication skills
• Commitment to fostering a psychologically safe environment

Schedule

• Full-time: 40 hours per week, with some flexibility for events, etc.
• In office only
• Location: 470 Park Ave South, 8th Floor North Tower,New York,NY10016

Compensation for this role is $40 hourly.

WE SUPPORT YOU BEING YOU:

DEPT® is an equal opportunity employer (EOE). We believe our work is its best when our people feel safe and free to be themselves. We’re committed to an inclusive and barrier‑free recruitment and selection process and workplace, regardless of anyone’s lived experience, race, color, religion, sex, national origin, age, disability, and genetic information. So tell us about any accommodations you need. It’s totally confidential and only used to make sure you feel fully supported at every step.

DEPT® participates in E-Verify, meaning your Form I‑9 information will be sent to the federal government to confirm you are authorized to work in the U.S.

We are a B Corp‑certified company passionate about purpose‑driven work. Our hope is that you can feel good about the contributions DEPT® is making to the world and we always have an open door for your ideas in making the world a better place.

DEPT® is a pioneering technology and marketing services company that creates integrated end-to-end digital experiences for brands such as Google, KFC, Philips, Audi, Twitch, Patagonia, eBay and more. Its team of 2,500+ digital specialists across 30+ locations on 5 continents delivers pioneering work on a global scale with a boutique culture.

Learn more about DEPT®

Learn more about DEPT® diversity, equity, and inclusion efforts

This is remote role, however you must be located within 50 miles of New York, NY (tri-state area is ok) to be considered.

New York, NY Salary Range

$35 - $40 USD