Administrative Assistant

PetSmart Store Support Group, Inc.; Phoenix (AZ); Hybrid; USD 40,000 - 70,000; Full time

Job summary

Join a dynamic team at an innovative company where you can leverage your administrative skills to support executive management. This role offers a collaborative work environment, allowing you to thrive while managing diverse tasks from scheduling meetings to coordinating travel plans. You'll be part of a pet-friendly workplace that values creativity and teamwork, ensuring that every day is engaging and fulfilling. If you're detail-oriented and enjoy working in a fast-paced environment, this opportunity is perfect for you!

Benefits

Pet friendly environment

On-site Dog Park

"Top Dog" gym

"Sit & Stay" Café

On-site coffee bar

"Lil’ Paws" learning center

Volunteer events with PetSmart Charities

Qualifications

• Experience supporting senior executives in a large company.
• Strong MS Office skills required with emphasis on PowerPoint and Excel.

Responsibilities

• Manage calendars and coordinate meetings and events.
• Process new hires and terminations, including administrative paperwork.
• Train and assist other support staff as needed.

Skills

MS Office (PowerPoint, Outlook, Excel, Word, Visio)

Analytical Skills

Interpersonal Skills

Project Management

Detail-oriented

Problem Solving

Organizational Skills

Confidentiality

Education

Associate Degree

2-3 years of experience in administrative support

Job description

About the Team

It's no surprise people are passionate about the health and happiness of their pet and our Proprietary Brands team is no different. When it comes to the products and solutions in our stores, our incredible team of associates have everything covered – from head to tail! From keeping up with the top trends to developing new, innovative solutions, our buyers help ensure every pet parent can find exactly what their pet needs at PetSmart. Join our team and show your love for pets by creating products as special as pets themselves!

About the Location

Collaborative & Flexible Work Environment: We believe in fostering growth, teamwork and creativity in a dynamic workplace. This role is based at PetSmart’s Phoenix Home Office, where associates currently enjoy the benefits of in-person collaboration while having the flexibility to work remotely one day per week (a “flex workday” with leader approval), and are expected four days in the office. At PetSmart, you’ll be part of an engaging and supportive environment designed to help you and our teams thrive.

About the Job

Administrative Assistant

Perform administrative duties for executive management and department.

Responsibilities include (but is not limited to):

• Manage calendars, plan, coordinate, and prepare for meetings and events, including catering when needed
• Coordinate travel plans for leaders in department
• Manage different and often conflicting schedules, projects or activities, have ad hoc project experience, and the ability to do departmental research
• Process new hires & terminations in their area, including computers, phones, updating floor maps & other necessary administrative paperwork
• Acts as a resource to all staff in the department which includes ordering supplies, routing incoming calls to appropriate people and departments, and coordinating department activities
• Train and assist other support staff/admin assistants as needed
• Manage administrative projects and general oversight of administration and coordination of the department
• Make travel arrangements for senior executives
• P-Card Management and reporting
• Assist Director and Managers within assigned department as needed
• Receive and direct visitors
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Create PowerPoint presentations

Education / Experience

• Associate Degree preferred by not required
• 2-3 years of experience supporting a senior executive in a large company
• This person must be high energy, very detail-oriented, a self-starter, maintain confidentiality, have the ability to manage projects, and work with minimal supervision.
• This person must have excellent interpersonal skills, demonstrated problem solving, prioritization and organizational experience
• Analytical skills
• MS Office skills required with an emphasis on PowerPoint, Outlook, Excel, Word, and Visio. Retail operational experience is a plus along with support in a multi-departmental capacity
• Ability to work in a fast paced environment, with excellent organizational skills
• Must possess a “can-do” attitude with the ability to work well with all levels of internal management and staff, as well as outside clients and vendors

About the Culture

At PetSmart, we work hard to create a culture where every associate feels like they truly belong and we celebrate the unique stories, backgrounds, and experiences our associates share. These experiences not only bring new perspectives in shaping our Belonging culture but they’re core to PetSmart’s success.

Not sure if you meet 100% of the position requirements and whether you should apply? We’d still like to hear from you and encourage you to apply with us! You just may be the ideal candidate for this role, and if not this one, perhaps another position.

Our home office offers outstanding amenities in a fun and rewarding workplace including:

• Pet friendly environment, bring your pets to work!
• On-site Dog Park
• “Top Dog” gym with equipment, fitness classes, massage therapists and personal trainers
• “Sit & Stay” Café serving fresh breakfast and lunch options
• On-site coffee bar
• “Lil’ Paws” learning center and onsite daycare facility (associate paid)
• Volunteer events with PetSmart Charities
• Learn more about #LifeAtPetSmart here:https://www.lifeatpetsmart.com/life-at-petsmart/
• Check out Associate stories and share in some celebrations at PetSmart:https://www.blog.lifeatpetsmart.com/
• Explore PetSmart Benefits here:https://benefits.petsmart.com/
• If you don't already live in the Phoenix area here's a guide to the area: Welcome to Phoenix Guide

PetSmart provides an equal opportunity for all associates and job applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other legally protected characteristics.