Administrative Assistant

CenClear; Philipsburg, Northern (Centre County, KY); Hybrid; USD 21,000 - 25,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Holidays

FSA

Life Insurance

Short Term Disability

401(k) with match

EAP

Mileage Reimbursement

Tuition Reimbursement

Student Loan Forgiveness

Software Discounts

Job summary

CenClear in Philipsburg, PA seeks a Department Assistant to be the first point of contact for clients, providing friendly front-desk service and critical administrative support. This full-time, non-exempt role offers a stable schedule and competitive benefits in a behavioral health setting.

You will handle check-ins, scheduling, data entry, payments, and confidential record-keeping, while collaborating with program staff and traveling to nearby offices as needed.

Qualifications

• Business or associate degree or 3 to 5 years of related job experience.
• Strong oral and written communication skills.
• Effective organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Prior knowledge of computer software and Microsoft Office programs preferred.

Responsibilities

• Greet clients and visitors and provide a positive first impression.
• Answer, screen, and direct phone calls professionally.
• Check clients in and out for appointments.
• Schedule appointments and manage calendars for staff and programs.
• Process payments for services.
• Enter data and maintain accurate client records.
• Uphold confidentiality and HIPAA guidelines at all times.
• Travel to satellite offices occasionally.
• Collaborate across departments with program staff.

Skills

Oral communication

Written communication

Organizational skills

MS Office

Education

Associate degree

Tools

Microsoft Office

Job description

Position: Department Assistant
Location: Philipsburg, PA
Employment Type: Full-time/Hourly/Non-exempt

Pay: $16.05 per hour

About CenClear

At CenClear, our mission is to improve lives through high-quality early childhood and behavioral health services for all ages. Serving over sixteen counties in Pennsylvania, we are committed to fostering growth and wellbeing in individuals, families, and communities. We take pride in being a trusted provider and a top employer, recognized for our commitment to excellence, innovation, and compassionate care.

Why Work at CenClear?

Our core valuesguide everything we do:

• Teamwork: We believe in unity, collaboration, and the power of working together.
• Change & Innovation: We embrace new ideas to drive continuous improvement.
• Respect & Compassion: Every person is treated with dignity in a safe, caring environment.
• Integrity: We operate with honesty, fairness, and trust.
• Resilience: We encourage self-awareness, self-care, and meaningful relationships.
• Wellbeing: We care deeply about our employees' physical, emotional, and economic health.
• Community Commitment:We collaborate and advocate with and for our communities.

About the Role:

Our Behavioral Health Division is seeking a dedicated and detail-oriented Department Assistant to join our team. In this vital front-line role, you'll be the first point of contact for clients, providing exceptional customer service and administrative support.

This is a great opportunity to make a meaningful difference while enjoying a supportive team environment and competitive benefits. This role requires professionalism, attention to detail, and a strong commitment to confidentiality in a behavioral health environment.

If you're passionate about helping others, we want to hear from you!

What You'll Do:

• Work 40 hours per week, 52 weeks a year (some evenings as needed)
• Welcome clients and visitors and provide a positive first impression.
• Answer, screen, and direct phone calls professionally.
• Check clients in and out for appointments efficiently.
• Schedule appointments and assist with managing calendars for staff and programs.
• Support daily administrative operations, including processing documents, managing mail, maintaining schedules, and organizing program information.
• Process payments for services provided.
• Enter data and maintain accurate client records.
• Uphold confidentiality and follow HIPAA guidelines at all times.
• Operate office equipment and utilize Microsoft Office programs effectively.
• Travel occasionally to satellite offices in surrounding counties as needed.
• Collaborate across departments and communicate regularly with program staff to understand needs and priorities.
• Represent the agency professionally while maintaining the highest level of confidentiality.
• Participate in required meetings, training sessions, and public-relations activities.
• Perform additional duties as assigned to support program and agency operations.
• Assist with special projects, organize workload efficiently, and provide regular updates to your supervisor.

What We're Looking For:

• Business or associate degree or 3 to 5 years of related job experience
• Strong oral and written communication skills
• Effective organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Prior knowledge of computer software, office equipment, and Microsoft Office programs preferred
• Access to reliable transportation
• Must obtain the following clearances prior to hire: PA State Police Criminal History, PA Child Abuse History, FBI Criminal History, and Mandated Reporting Certificate
• Meaningful work that positively impacts families and communities.
• Medical, Dental and Vision Insurance (cost shared)
• Paid Holidays (10 per year this includes a floating holiday)
• Flexible Spending Account
• Life Insurance
• Short Term Disability
• 401(k) with up to 7% company match (start contributing after 30 days; employer match begins after 1 year and 1,000 hours worked)
• Employee Assistance Program (EAP) (includes immediate family members)
• Mileage Reimbursement
• Tuition/Course Reimbursement for applicable coursework
• Student Loan Forgiveness (if position meets PSLF and LRP program requirements)
• Technology and Software Discounts available

Ready to Make a Difference?

Join us in fulfilling our vision: To be the employer and provider of choice in our communities.

CenClear is an Equal Opportunity Employer. We make employment decisions based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.