Administrative Assistant

Rothman Orthopaedics; Philadelphia (Philadelphia County); Hybrid; USD 25,000 - 36,000; Full time

Job summary

Rothman Orthopaedics is seeking an Administrative Assistant based in Center City Philadelphia. This role is hybrid with potential remote work and requires strong administrative support to physicians and leadership.

Duties include scheduling, travel arrangements, meeting minutes, and credentialing support. Ideal candidates have a High School diploma or equivalent and at least 3 years of admin experience, preferably in medical settings, with proficient MS Office skills.

Qualifications

• High School Diploma or equivalent minimum education requirement.
• 3+ years of administrative experience, preferably supporting medical professionals.
• Must be knowledgeable in all MS Office products.

Responsibilities

• Act as administrative point of contact between caseload and division chiefs, RO leadership, and stakeholders.
• Receive calls, take messages, route correspondence via paper, email, or EMR messaging.
• Perform scheduling tasks and make travel arrangements.
• Take and distribute meeting minutes as requested.
• Produce reports, presentations, slideshows and briefs as needed.
• Support credentialing with documentation for timely appointments and reappointments.
• Track CEUs and document submissions.
• Assist with legal needs such as depositions and letters of medical necessity.
• Create and distribute on-call schedules and track call nights.
• Support board recertification processes and maintain updated requirements.

Skills

Administrative support

Scheduling

Communication

Education

High School Diploma or equivalent

Tools

MS Office Suite

Job description

Rothman Orthopaedics is looking to hire an Administrative Assistant based in our Center City Philadelphia office. This position is hybrid and will allow for remote work as well.Schedule: Monday through Friday 8 AM to 4:30 PMJob Summary:The Administrative Assistant supports a wide variety of administrative duties to physicians, APP physician extenders, and director/VP level leadership.Key Responsibilities:The Administrative Assistant supports a wide variety of administrative duties to physicians, APP physician extenders, and director/VP level leadership.Essential Duties:Act as the administrative point of contact between assigned caseload and division chiefs, BOC and BOD physicians, RO leadership, and internal and external stakeholders and customers.Receive calls, take messages, route correspondence via paper, email, or EMR messaging.Respond to and address all physician requests and queries appropriately and timely.Perform scheduling tasks as needed.Make travel arrangements.Take and distribute meeting minutes as requested.Produce reports, presentations, slideshows and briefs as needed.Support credentialing department with documentation and other needs to ensure timely appointment and reappointment.Track and monitor CEUs and submit documentation as needed.Support legal needs, such as depositions, IMEs, letters of medical necessity, High Level Second Opinions.Create and distribute hospital system on-call schedules and keep track of call nights.Support board recertification process and stay current with updated requirements, documentation needs, etc.Maintain accurate files of important physician and provider documents, and handle confidential information with care.Interface professionally with executive assistants to coordinate caseload needs as well as fellow senior and administrative assistants across the organization.Exemplify the desired culture and philosophies of RO in all interactions within the office, external partners, and members of their caseload.Qualifications:High School Diploma or equivalent minimum education requirement3+ years of administrative experience, preferably supporting medical professionalsMust be knowledgeable in all MS Office productsPay Range:$18.00/hr - $26.00/hrOur Commitment to Employees:Come work at Rothman Orthopaedics! Our employees are our single greatest asset, as such, we strive to provide a professional, nurturing environment where every member of our team can make a meaningful difference in the lives of others. This commitment to our employees has earned us the distinction as a Top Workplace in Philadelphia by the Philadelphia Inquirer year after year. Our employees enjoy competitive pay, comprehensive health and dental benefits, tuition reimbursement, paid time off, and retirement savings plans.Rothman Orthopaedics is an Equal Opportunity employer committed to providing opportunities to all qualified applicants without regards to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. We value developing an inclusive and equitable environment that strengthens our organization and allows us to better attract and retain a diverse workforce that is representative of our patients and our community. We model our values by creating and enacting practices that encourage participation from all backgrounds, perspectives, and experiences.COVID-19 Policy:As a condition of employment at Rothman Orthopaedics, it is required you receive the COVID-19 vaccination. Rothman Orthopaedics is an Equal Opportunity Employer and requests for reasonable accommodations will be considered.