Administrative Assistant

Gila County; Payson (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

Gila County is seeking an administrative and technical support specialist to assist with landfill operations. The role encompasses coordinating administrative tasks, maintaining regulatory records, preparing reports, and supporting landfill management.

Responsibilities include tracking tonnage, payroll verification, filing systems, budget tracking, and responding to inquiries from staff, vendors, regulators, and the public. The position supports ADEQ reporting and calendar coordination.

Responsibilities

• Maintain landfill operational records to ensure compliance with federal, state, and local regulations.
• Verify employee timecards, payroll information, overtime, leave balances, and other payroll-related documentation prior to submission.
• Track and reconcile daily landfill tonnage reports, scale tickets, customer receipts, and disposal records.
• Maintain electronic and paper filing systems for permits, inspections, environmental records, contracts, invoices, and operational documents.
• Assist with budget tracking, purchase requisitions, purchase orders, invoices, and vendor payments.
• Generate reports using landfill management software, spreadsheets, databases, and county financial systems.
• Respond to inquiries from employees, contractors, vendors, regulatory agencies, and the public.
• Prepare, compile, and submit required reports to the Arizona Department of Environmental Quality (ADEQ) and other regulatory agencies.
• Coordinate correspondence, schedules, meetings, and calendars for landfill management.
• Assist with document preparation for Board presentations, capital improvement projects, and operational reports.
• Monitor permit renewals, inspection schedules, training records, and compliance deadlines.
• Maintain confidential personnel and payroll records.
• Assist with record retention and document management in accordance with county policies.
• Performs other duties as assigned.

Job description

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7545063 The purpose of this position is to perform a wide variety of administrative, clerical, and technical support functions for the Countys two landfill facilities. This position is responsible for coordinating administrative operations, maintaining regulatory records, preparing reports, verifying payroll information, tracking landfill tonnage and operational data, and providing administrative support to landfill management.

• Maintain landfill operational records to ensure compliance with all federal, state, and local regulations.
• Verify employee timecards, payroll information, overtime, leave balances, and other payroll-related documentation prior to submission.
• Track and reconcile daily landfill tonnage reports, scale tickets, customer receipts, and disposal records.
• Maintain electronic and paper filing systems for permits, inspections, environmental records, contracts, invoices, and operational documents.
• Assist with budget tracking, purchase requisitions, purchase orders, invoices, and vendor payments.
• Generate reports using landfill management software, spreadsheets, databases, and county financial systems.
• Respond to inquiries from employees, contractors, vendors, regulatory agencies, and the public.
• Prepare, compile, and submit required reports to the Arizona Department of Environmental Quality (ADEQ) and other regulatory agencies.
• Coordinate correspondence, schedules, meetings, and calendars for landfill management.
• Assist with document preparation for Board presentations, capital improvement projects, and operational reports.
• Monitor permit renewals, inspection schedules, training records, and compliance deadlines.
• Maintain confidential personnel and payroll records.
• Assist with record retention and document management in accordance with county policies.
• Performs other duties as assigned.