Administrative Assistant - $41,899 - $52,374

Dairy Queen of Globe, Inc.; Payson (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

County is seeking an Administrative Assistant - Public Works in Payson, AZ. The role provides administrative support for two landfill facilities, maintains regulatory records, verifies payroll data, and tracks tonnage and operational data.

The position requires 4 years of related experience or an equivalent combination, a high school diploma or GED, and a valid driver’s license if required by duties. Strong reporting and document management skills are essential.

Qualifications

• High School Diploma or GED is required.
• Four (4) years of directly related experience or an equivalent combination of education, training and experience.
• Must possess and maintain a valid Driver’s License if position duties require.

Responsibilities

• Maintain landfill operational records to ensure compliance with all federal, state, and local regulations.
• Verify employee timecards, payroll information, overtime, leave balances, and other payroll-related documentation prior to submission.
• Track and reconcile daily landfill tonnage reports, scale tickets, customer receipts, and disposal records.
• Maintain electronic and paper filing systems for permits, inspections, environmental records, contracts, invoices, and operational documents.
• Assist with budget tracking, purchase requisitions, purchase orders, invoices, and vendor payments.
• Generate reports using landfill management software, spreadsheets, databases, and county financial systems.
• Respond to inquiries from employees, contractors, vendors, regulatory agencies, and the public.
• Prepare, compile, and submit required reports to the Arizona Department of Environmental Quality (ADEQ) and other regulatory agencies.
• Coordinate correspondence, schedules, meetings, and calendars for landfill management.
• Assist with document preparation for Board presentations, capital improvement projects, and operational reports.
• Monitor permit renewals, inspection schedules, training records, and compliance deadlines.
• Maintain confidential personnel and payroll records.
• Assist with record retention and document management in accordance with county policies.

Education

High School Diploma or GED

Tools

Landfill management software

Spreadsheets

Databases

Accounting systems

Job description

Administrative Assistant - Public Works - $41,899 - $52,374

Payson, AZ - Full Time

• The purpose of this position is to perform a wide variety of administrative, clerical, and technical support functions for the County’s two landfill facilities. This position is responsible for coordinating administrative operations, maintaining regulatory records, preparing reports, verifying payroll information, tracking landfill tonnage and operational data, and providing administrative support to landfill management.

Essential Duties and Responsibilities

• Maintain landfill operational records to ensure compliance with all federal, state, and local regulations.

• Verify employee timecards, payroll information, overtime, leave balances, and other payroll-related documentation prior to submission.

• Track and reconcile daily landfill tonnage reports, scale tickets, customer receipts, and disposal records.

• Maintain electronic and paper filing systems for permits, inspections, environmental records, contracts, invoices, and operational documents.

• Assist with budget tracking, purchase requisitions, purchase orders, invoices, and vendor payments.

• Generate reports using landfill management software, spreadsheets, databases, and county financial systems.

• Respond to inquiries from employees, contractors, vendors, regulatory agencies, and the public.

• Prepare, compile, and submit required reports to the Arizona Department of Environmental Quality (ADEQ) and other regulatory agencies.

• Coordinate correspondence, schedules, meetings, and calendars for landfill management.

• Assist with document preparation for Board presentations, capital improvement projects, and operational reports.

• Monitor permit renewals, inspection schedules, training records, and compliance deadlines.

• Maintain confidential personnel and payroll records.

• Assist with record retention and document management in accordance with county policies.

• Performs other duties as assigned

Minimum Education Required

• High School Diploma or GED.

Minimum Years of Directly Related Experience Required

• Four (4)years directly related experience; or equivalent combination of education, training and experience.

Professional Credentials Required

• Must possess and maintain a valid Driver’s License if position duties require.