Administrative Assistant

Home Care Association of America; Pass Christian (MS); On-site; USD 29,000 - 36,000; Full time

Job summary

Talentify is seeking an Administrative Assistant to maintain associate and office records for the organization. The role requires CNA certification, healthcare experience, and proficiency with WellSky and office software.

Responsibilities include data entry, scheduling, payroll support, onboarding, billing assistance, and on-call duties as needed. The candidate should excel in professional interaction with staff and clients in a clinic-like office setting.

Qualifications

• High School diploma or equivalent required.
• Two years of healthcare experience is required.
• Must have CURRENT CNA Certification.
• Basic office and computer skills, and organizational abilities.
• Excellent telephone skills and interpersonal relations abilities.
• Knowledge of common medical terminology.
• Ability to work independently with sound judgment.
• Read, write, speak, and understand English for job requirements.
• On-call duty outside normal office hours may be required.

Responsibilities

• Answers telephone and takes inquiries or messages using good telephone technique.
• Greets and assists visitors in a professional and courteous manner.
• Data entry for all clients and associates using WellSky System.
• Schedules and coordinates day-to-day activities of caregivers and clients.
• Verifies time, telephony records and mileage for payroll processing.
• Handles incoming/outgoing mail.
• Prepares new hire packets and client information packets.
• Assists with recruiting, interviewing, orientations and in-services.
• Assists with Long Term Care billing.
• Retrieves expired documentation as needed.
• Supports Employee Recognition and Training programs.
• Performs On-Call duties as needed.
• Acts as liaison between associates and office staff.
• Maintains office supply inventory and orders supplies.

Skills

CNA certification

Telephone skills

Interpersonal skills

Organizational skills

Data entry

English proficiency

Education

High School diploma or equivalent

CURRENT CNA Certification

Tools

WellSky System

Microsoft Office

Job description

JOB SUMMARY

The Administrative Assistant performs various activities related to the maintenance of associate and office records for company business.

ESSENTIAL FUNCTIONS

• Answers telephone takes inquiries or messages using good telephone technique.
• Greets and assists everyone who comes into the office in a professional and courteous manner.
• Data entry using WellSky System of all clients and associates.
• Schedules and coordinates day-to-day activities of caregivers and clients.
• Verifies time, telephony records and mileage for payroll processing.
• Handles incoming/outgoing mail.
• Prepares new hire packets, new client homecare record books, and client information packets.
• Assists with recruiting, interviewing, orientations, and in-services.
• Assists with Long Term Care billing.
• Assist with retrieving expired documentation.
• Assist with Employee Recognition and Training Program.
• Performs On-Call duties as needed.
• Serve as a liaison between associates and office staff.
• Keeps office supply inventory and orders supplies as needed.

NON-ESSENTIAL FUNCTIONS

• Other general office and clerical functions.
• Other duties assigned by Operations Manager

EDUCATION / SKILLS / ABILITIES / AVAILABILITY

• High School graduate or equivalent with two years of business experience.
• Two years of healthcare experience.
• Must have CURRENT CNA Certification.
• Basic office and computer skills, and organizational abilities.
• Excellent telephone skills, and interpersonal relations abilities.
• Knowledge of common medical terminology.
• Able to work independently, demonstrating sound judgment.
• Read, write, speak, and understand English as needed for the job.
• Be available as required for on-call duty outside of normal office hours.

WORKING ENVIRONMENT

Works primarily out of the local office:
6340 Kiln Delisle Rd Ste A
Pass Christian MS 39571