Administrative Assistant

Lincoln Tech; Parsippany-Troy Hills (NJ); On-site; USD 50,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life and Disability Insurance

401(k) with Company Match

Paid Time Off and Holidays

Growth Opportunities

Job summary

Lincoln Tech in Parsippany, NJ is seeking an Administrative Assistant to support managers and staff, ensuring smooth daily operations and handling essential administrative tasks across career programs.

Candidates should have 5+ years of admin experience, proficiency with Microsoft Office, and strong organizational skills. Some travel/PeopleSoft knowledge is a plus. This is a full-time in-office role with opportunities for growth.

Qualifications

• 5+ years of administrative experience.
• 2 years of college or equivalent.
• Minimum 3+ days in office (9am-5pm).
• Strong organizational skills.
• Proficient in Microsoft Suite.
• Knowledge of Concur Travel & PeopleSoft preferred.
• Team player, able to assist different departments.

Responsibilities

• Produce and distribute correspondence memos, letters, faxes, and forms.
• Handle sensitive material in a confidential and time-sensitive manner.
• Perform light book-keeping.
• Generate reports.
• Answer and direct phone calls.
• Organize and schedule appointments and meetings.
• Manage calendars, conference calls, and meetings.
• Assist with travel request approvals and process expense reports.
• Cover reception desk when required.
• Main back up to reception switchboard & UPS when needed.
• Interact with students and potential students when needed.
• Function as the liaison among all Departments associated with the program and coordinate with various members of the Department.

Skills

Administrative experience

Microsoft Office

Organizational skills

Concur Travel

PeopleSoft

Team player

Education

Two years of college or equivalent

Tools

Concur Travel

PeopleSoft

Job description

Description

Join our team at Lincoln Tech at our corporate office in Parsippany, NJ as we seek an Administrative Assistant. Dive into a role that involves supporting our talented managers and employees, ensuring smooth daily office operations, and spearheading administrative activities central to our career programs.

Requirements

• 5+ years of administrative experience


• 2 years of college or equivalent


• Minimum 3+ days in office (9am-5pm)


• Strong organizational skills


• Proficient in Microsoft Suite


• Knowledge of Concur Travel & PeopleSoft preferred


• Team player, who is able to assist different departments

Responsibilities

• Produce and distribute correspondence memos, letters, faxes, and forms


• Handle sensitive material in a confidential and time-sensitive manner


• Perform light book-keeping


• Generate reports


• Answer and direct phone calls


• Organize and schedule appointments and meetings


• Manage calendars, conference calls, and meetings


• Assist with travel request approvals and process expense reports


• Cover reception desk when required


• Main back up to reception switchboard & UPS when needed


• Interact with students and potential students when needed


• Function as the liaison among all Departments associated with the program and coordinate with various members of the Department

Full-Time Benefits

• Medical, Dental, Vision


• Life and Disability Insurance


• 401(k) with Company Match


• Paid Time Off and Holidays


• Growth Opportunities

About Us

For 80 years Lincoln Tech has been one of the nation's leading providers of career training in Healthcare, Automotive/Diesel, Skilled Trades, and Information Technology.

Lincoln Tech is an Equal Opportunity Employer.

• Email: [e-mail]


• Website: www.lincolntech.edu/careers

914-22588 — Administrative Asst-19003