Human Resources Coordinator

Langan Engineering & Environmental Services; Parsippany-Troy Hills (NJ); On-site; USD 60,000 - 64,000; Full time

Job summary

Langan Engineering & Environmental Services in Parsippany-Troy Hills, NJ, is seeking an HR Administrative Specialist to support onboarding, data integrity, audits, and employee surveys. You will help maintain HR records, assist with reporting requests, and coordinate Welcome Packages and communications.

The role emphasizes confidentiality, strong communication, and the ability to multi-task in a fast-paced environment while supporting the HR team with various departmental initiatives.

Qualifications

• Bachelor’s degree in Human Resources, Organizational Psychology, or related field.
• Prior internship or professional experience within an HR department.
• Strong self-motivation and excellent communication skills.
• Ability to handle multiple priorities in a fast-paced environment.
• Maintain confidentiality and strong customer service.

Responsibilities

• Administers onboarding activities within Employee Central;
• Supports I-9 administration and onboarding compliance activities;
• Administers Welcome Package process and sends welcome emails to new hires;
• Monitors New Hire Announcement details and communications;
• Maintains electronic employee files and timely documentation;
• Administers employee survey programs and assists with communications;
• Assists with compiling and reviewing employee records for audits;
• Assists with HR data requests and reporting for staffing plans and business needs;
• Maintains HR Intranet site and documents;
• Provides administrative support for HR meetings and projects;
• Supports HR team with ongoing tasks and projects;
• Performs other duties as requested.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Problem solving

Confidentiality

Customer service

Education

Bachelor’s degree in Human Resources, Organizational Psychology, or related field

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

HR database programs

Job description

Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 50+ offices and gain valuable hands‑on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.

Consistently ranked among the top ten "Best Firms to Work For" and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon‑neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.

Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Langan offers employee resource groups; flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; and much more!

Job Summary

This role provides administrative and operational support and is responsible for coordinating onboarding activities, maintaining HR data and documentation, supporting audits and reporting requests, administering employee surveys, and assisting with a variety of HR projects and departmental initiatives. The position plays a key role in ensuring HR processes are completed accurately and efficiently.

Job Responsibilities

• Administers new hire data review and other system related onboarding activities within Employee Central;
• Supports I-9 administration and related onboarding compliance activities, including updating I-9 reverifications;
• Administers the Welcome Package process, including updating documents and sending welcome emails to new hires;
• Monitors and supports the New Hire Announcement process by ensuring employee photos, biographies, job information, and other onboarding related details are accurately maintained and communicated;
• Maintains electronic employee files, ensuring documentation is accurately filed, and updated timely;
• Administers employee survey programs, including exit surveys, onboarding surveys, and first-year employee surveys. Assists with survey communications, tracks participation and completion, and distributes completed documents to management;
• Assists with the compilation, review, and preparation of employee records for internal and external audits;
• Assists with HR data requests and reporting, including staffing plans, RFP, and other business needs;
• Maintains the HR Intranet site by keeping documents and information updated;
• Provides administrative and operational support for the HR Department including coordinating meetings, distributing HR mail, and assisting with departmental projects;
• Assists HR Department members with on-going tasks and projects; and,
• Performs other duties as requested.

Qualifications

• Bachelor’s degree in Human Resources, Organizational Psychology, or related field;
• Prior internship or professional experience within an HR department;
• Possess a high caliber of self-motivation;
• Superior interpersonal skills and positive demeanor;
• Strong verbal and written communication skills;
• Ability to work independently, remain flexible and handle multiple priorities in a fast-paced environment;
• High level attention to detail and organization;
• Sound judgment capability;
• Ability to maintain confidentiality;
• Excellent customer service and diplomacy skills;
• Effective problem solving and analytical skills;
• Proficient in Microsoft Word, Excel, and PowerPoint; HR database programs a plus; and
• SharePoint and Electronic File Management experience a plus.

Langan is committed to providing equal employment opportunities to all qualified applicants and employees, including individuals with disabilities and protected veterans. We believe that an inclusive workplace is essential for the well-being and success of our employees.

Certain US jurisdictions require Langan to include an estimate of salary or hourly ranges. Actual compensation may vary based on factors such as related work experience, location, market conditions, education/training, certifications and other credentials, as well as applicable knowledge and skills. Certain roles may be eligible for overtime and participation in the firm's annual bonus and performance review program. Bonuses are discretionary and based on individual job performance and the profitability of the firm. Employees also eligible to receive up to 20 days of paid vacation time, 10 days of paid sick time and 10 paid holidays throughout the year. Eligibility and actual paid time off may vary based on local law and factors such as hours worked, related work experience and level.

Pay Range

$60,000-$64,000 USD

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