Administrative Assistant

AgriVision Equipment Group; Pacific Junction (IA); On-site; USD 32,000 - 42,000; Full time

Job summary

AgriVision Equipment Group and PrairieLand Partners (AVE-PLP, LLC) seek an Administrative Assistant to provide comprehensive administrative, financial, and operational support for day-to-day dealership operations. You will support the Store Manager, assist across departments, and help maintain records and communications to ensure exceptional customer experience.

This role requires a High School diploma, strong multi-tasking and communication skills, and a willingness to train in processes.

Qualifications

• High School Diploma or GED required.
• 1 year of administrative tasks experience preferred.
• Valid driver's license and reliable transportation required.
• Background checks including MVR and drug screen will be required before start.

Responsibilities

• Coordinate administrative operations by preparing reports and maintaining workflows.
• Process equipment inventory transactions and review sales paperwork and monthly statements.
• Handle daily financial and administrative tasks including deposits and cash balancing.
• Provide cross-functional support to Parts and Service by assisting with inventory and admin tasks.
• Assist Store Manager and team with daily operations and special projects to ensure great customer experience.

Skills

Multi-tasking

Communication

Customer service

Prioritization

Education

High School Diploma or GED

Job description

Who We Are:

AgriVision Equipment Group and PrairieLand Partners (AVE PLP, LLC) is a joint venture between two of the top John Deere Dealerships in the United States. By joining forces, we continue to lead the charge in technology, innovation, and best-in-class service and support for our respective customers. Our purpose is to lead agriculture in rural America.

Who We Are:

AgriVision Equipment Group and PrairieLand Partners (AVE PLP, LLC) is a joint venture between two of the top John Deere Dealerships in the United States. By joining forces, we continue to lead the charge in technology, innovation, and best-in-class service and support for our respective customers. Our purpose is to lead agriculture in rural America.

We credit our success to our knowledgeable, competitive, hardworking, and passionate employees that strive for excellence in everything they do. With over 100 years of experience in the agricultural industry we have a rich heritage, growth mindset, and entrepreneurial spirit. We live out our Guiding Principles of Integrity, Servant Leadership, Courageous Innovation, and Performance.

We are seeking driven, highly motivated, collaborative, and intellectually curious professionals who want to be part of cultivating the highest impact culture in the agriculture equipment industry. Previous experience and knowledge of large ag equipment or commercial/turf equipment is welcomed but not required. We can train with the right individual who is willing to work hard and make customers their #1 priority.

Look Forward. Adapt Often. Lead Always.

General Purpose:

The Administrative Assistant is responsible for providing comprehensive administrative, financial, and operational support to ensure the efficient day-to-day operation of the dealership. This role serves as a key resource for the Store Manager and all departments by coordinating administrative processes, maintaining accurate business records, supporting equipment inventory transactions, and assisting the Parts and Service teams as business needs require. The Administrative Assistant is expected to be a flexible team member who proactively steps in wherever needed, contributes to process improvements, supports customer communication and community engagement, and helps deliver an exceptional customer experience while promoting the overall success of AVE-PLP.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinate administrative operations by preparing reports, analyzing data, maintaining efficient workflows, and implementing process improvements to support dealership operations.
• Process equipment inventory transactions, including generating stock numbers and accurately reviewing sales settlements, contracts, and monthly statements.
• Manage daily financial and administrative tasks, including processing deposits, balancing cash, and maintaining accurate customer tax‑exempt certificates and vendor W‑9 records.
• Provide cross‑functional support to the Parts and Service Departments by assisting with inventory, parts fulfillment, administrative tasks, and workflow improvements as business needs require.
• Partner with the Store Manager and dealership team by stepping in wherever needed to support daily operations, special projects, equipment maintenance coordination, and deliver an exceptional customer experience.
• Assist all departments with contacting customers to communicate programs, promotions, events, and dealership initiatives while representing the company in a professional and customer‑focused manner.
• Support community outreach activities, store events, and other location initiatives.
• Help maintain a clean, organized, and professional facility by assisting with light custodial duties as needed.
• Perform other duties as assigned to support the overall success of AVE‑PLP.

Supervisory Duties:

• None.

Qualifications

Knowledge, Skills, and Abilities:

• Ability to consistently promote, support, work, and act in a manner in support of AVE-PLP’s Vision, Purpose, and Guiding Principles.
• Strong ability to multi‑task and prioritize tasks.
• Strong verbal and written communication skills.
• Excellent customer and employee relational skills.

Education:

• High School Diploma or General Education Diploma (GED) equivalent is required.

Experience:

• One year of experience completing administrative tasks is preferred.
• An equivalent combination of education and experience may be substituted on a year for year basis.
• One year of customer service experience is preferred.

Additional Requirements/Licenses/Certifications:

• Must have a valid driver’s license.
• Passing a driving record (MVR), criminal history background checks, employment verification, and drug screen will be required prior to the start of employment.
• Must have reliable transportation.

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in a professional office environment.
• Personal Protective Equipment (PPE) as required by the work location.
• Occasional exposure to moving mechanical parts; fumes or airborne particles and vibration.
• The noise level in the work environment is usually moderate.

Physical Activities:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Some filing is required; it would require the ability to reach for and lift files, open filing cabinets and bend or stand on a stool as necessary.
• Ability to stand, sit, walk, walk on unpaved terrain, talk, reach with arms and hands, have good manual dexterity, use hands and fingers to operate a computer and telephone keyboard, handle or feel, hear alarms/telephones/normal speaking voice.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• Moderate physical activity required by moving and positioning objects up to 50 pounds occasionally and/or up to 20 pounds frequently.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

AgriVision Equipment Group and PrairieLand Partners (AVE-PLP, LLC) is an Equal Opportunity Employer and does not discriminate against any person in any condition of employment based on race, color, creed, national origin, age, religion, disability, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, or veteran status.