Administrative Assistant - Part Time

AgriVision Equipment Group; Paullina (IA); On-site; USD 32,000 - 42,000; Full time

Job summary

AgriVision Equipment Group and PrairieLand Partners (AVE-PLP, LLC) seek an Administrative Assistant to support day-to-day office functions at AVE-PLP locations. You will provide excellent customer service to customers and employees and report to the Store Manager.

The role involves answering phones, greeting customers, processing deposits, payroll-related tasks, filing, and basic HR support. A high school diploma and 1 year of customer service or admin experience are preferred.

Qualifications

• High School Diploma or General Education Diploma (GED) equivalent is required.
• One year of customer service experience is preferred.
• One year of experience completing administrative tasks is preferred.
• An equivalent combination of education and experience may be substituted on a year for year basis.

Responsibilities

• Answers the phone and directs customer calls to the appropriate department or person.
• Greets and assists customers.
• Prepares payables for payment and scans sales reports.
• Allocates unapplied credits to accounts receivable.
• Assists with Human Resources duties on a local level.
• Provides administrative support to the store manager.
• Files invoices and documents and maintains files.

Skills

Multi-tasking

Verbal communication

Written communication

Customer service

Education

High School Diploma or GED

Job description

Who We Are:

AgriVision Equipment Group and PrairieLand Partners (AVE-PLP, LLC) is a joint venture between two of the top John Deere Dealerships in the United States. By joining forces, we continue to lead the charge in technology, innovation, and best-in-class service and support for our respective customers. Our purpose is to lead agriculture in rural America.

We credit our success to our knowledgeable, competitive, hardworking, and passionate employees that strive for excellence in everything they do. We live out our Guiding Principles of Integrity, Servant Leadership, Courageous Innovation, and Performance.

With over 100 years of experience in the agricultural industry we have a rich heritage, growth mindset, and entrepreneurial spirit. Today, we have a strong presence in numerous locations with our support spanning through western Iowa, eastern Nebraska, central and eastern Kansas, and northwest Missouri.

We are seeking driven, highly motivated, collaborative, and intellectually curious professionals who want to be part of cultivating the highest impact culture in the agriculture equipment industry. Previous experience and knowledge of large ag equipment or commercial/turf equipment is welcomed but not required. We can train with the right individual who is willing to work hard and make customers their #1 priority.

Look Forward. Adapt Often. Lead Always.

General Purpose:

The Administrative Assistant is responsible for the day-to-day administrative functions in AVE-PLP locations. This position provides excellent customer service both to AVE-PLP customers and employees. The Administrative Assistant reports to the Store Manager.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Answers the phone and directs customer calls to the appropriate department or person.
• Greets and assists customers.
• Makes daily deposits and balances cash.
• Assists departments as necessary including organizing and planning employee meals and meetings.
• Tracks and reports employee Paid Time Off (PTO) usage and verifies hours for payroll processing.
• Helps with custodial duties as needed throughout the location.
• Prepares payables for payment and scans sales reports to be sent to the Corporate Office.
• Allocates unapplied credits to accounts receivable.
• Assists with the Human Resources duties on a local level.
• Provides administrative support to the store manager.
• Assists corporate in maintaining employee and AVE-PLP vehicle information for DOT purposes as well as obtaining vehicle license tags and registration for AVE-PLP vehicles.
• Files invoices and documents and maintains files.
• Creates new customer accounts and assists in maintaining, updating, and coding current customer accounts.
• Orders supplies for the store.
• Retrieves, sorts, and distributes the mail.
• Performs other duties as required and necessary to ensure the success of AVE-PLP.

Supervisory Duties:

• None

Knowledge, Skills, and Abilities:

• Ability to consistently promote, support, work, and act in a manner in support of AVE-PLP vision, mission, and values.
• Strong ability to multi-task and prioritize tasks.
• Strong verbal and written communication skills.
• Excellent customer and employee relational skills.

Education:

• High School Diploma or General Education Diploma (GED) equivalent is required.

Experience:

• One year of customer service experience is preferred.
• One year of experience completing administrative tasks is preferred.
• An equivalent combination of education and experience may be substituted on a year for year basis.

Additional Requirements/Licenses/Certifications:

• Must have reliable transportation.
• Must have a valid driver’s license.
• Passing a driving record (MVR), criminal history background checks, employment verification, and drug screen will be required prior to the start of employment.

Working Environment:

• Work is generally performed in a professional office environment.
• Personal Protective Equipment (PPE) as required by the work location.
• Occasional exposure to moving mechanical parts; fumes or airborne particles and vibration.
• The noise level in the work environment is usually moderate.

Physical Activities:

• Some filing is required; it would require the ability to reach for and lift files, open filing cabinets and bend or stand as necessary.
• Ability to stand, sit, walk, walk on unpaved terrain, talk, reach with arms and hands, have good manual dexterity, use hands and fingers to operate a computer and telephone keyboard, handle or feel, hear alarms/telephones/normal speaking voice.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• Moderate physical activity is required by moving and positioning objects up to 30 pounds occasionally and/or up to 15 pounds frequently.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

AgriVision Equipment Group and PrairieLand Partners (AVE-PLP, LLC) is an Equal Opportunity Employer and does not discriminate against any person in any condition of employment based on race, color, creed, national origin, age, religion, disability, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, or veteran status.