Administrative Assistant

Solar Solutions; Ozark (MO); On-site; USD 40,000 - 50,000; Full time

Job summary

Solar Solutions is seeking an organized and proactive Administrative Assistant in Ozark, MO. This full-time role supports executive operations, manages communications, and coordinates client onboarding. Candidates should possess strong organizational skills, excellent communication, and a proactive mindset. The role offers a competitive salary of $40,000 – $50,000 per year and opportunities for growth based on performance. Join us and play a key role in enhancing our operations and decision-making processes.

Qualifications

• Support experience in administration and operations.
• Ability to manage multiple priorities and follow through.
• Experience coordinating client onboarding or project workflows.

Responsibilities

• Track deadlines, priorities, and deliverables across tasks.
• Manage executive inbox including follow-ups.
• Coordinate onboarding workflows for new clients.
• Assist with event planning and execution.
• Maintain organized digital systems and files.

Skills

Strong organizational skills

Excellent written and verbal communication

Ability to exercise independent judgment

High attention to detail and reliability

Proactive mindset

Education

Associate’s or Bachelor’s degree in Business or related field

Tools

Google Workspace

Job description

Administrative Assistant

Location: Ozark, MO. Type: Full-Time. Compensation: $40,000 – $50,000 per year (based on experience). Classification: Exempt.

Role Overview

This role exists to ensure day-to-day operations stay organized, on track, and consistently executed.

We are seeking a highly organized and proactive Administrative Assistant who can support executive operations, manage communication, and maintain structure across tasks and client onboarding.

This role requires someone who can exercise independent judgment, anticipate needs, and take ownership of responsibilities without constant direction. You will play a key role in maintaining organization, supporting execution, and ensuring nothing falls through the cracks.

Primary Responsibilities

Task & Execution Support (Core Focus)

• Track deadlines, priorities, and deliverables across tasks and initiatives.
• Maintain accountability and ensure consistent follow-through.
• Support projects through organization, coordination, and execution.
• Prepare reports, presentations, and documentation as needed.
• Support executive decision‑making processes by organizing information and tracking key priorities.

Communication & Calendar Coordination

• Manage executive inbox, including follow‑ups and responses.
• Draft, review, and send professional communications.
• Maintain and coordinate calendar scheduling across stakeholders.
• Track conversations and ensure action items are completed.

Client Onboarding Support

• Coordinate onboarding workflows for new clients.
• Ensure all required documentation and steps are completed accurately.
• Maintain consistency and organization throughout onboarding.
• Communicate with clients to ensure a smooth and professional experience.

Event & Travel Coordination

• Coordinate travel logistics for meetings and events.
• Assist with event planning and execution.
• Support on‑site coordination when needed.

Operational Support & Organization

• Maintain organized digital systems and files.
• Help improve internal workflows and processes.
• Handle confidential information with discretion.
• Perform other duties as assigned.

What Success Looks Like (First 60 Days)

• Tasks and deadlines are consistently tracked and completed.
• Communication follow‑ups are handled without gaps.
• Client onboarding runs smoothly and consistently.
• Calendars and scheduling are accurate and organized.
• Operations feel more structured, reliable, and efficient.

Qualifications

• Support experience in administration and operations.
• Strong organizational skills (critical for success in this role).
• Ability to exercise independent judgment and prioritize effectively.
• Excellent written and verbal communication.
• High attention to detail and reliability.
• Ability to manage multiple priorities and follow through.
• Proactive mindset with a willingness to take ownership.
• Experience with Google Workspace or similar tools preferred.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business or related field.
• Experience supporting leadership or executive teams.
• Experience coordinating client onboarding or project workflows.

Who This Role Is Not For

• Prefer highly reactive, task‑by‑task direction.
• Struggle with organization or follow‑through.
• Need constant supervision to stay on track.

Why This Role Matters

This role directly supports the efficiency of the business by ensuring tasks are completed, communication is handled, and operations remain organized. You will play a key role in maintaining structure and supporting executive decision‑making processes.

Growth Opportunity

This position offers the opportunity to grow into expanded responsibilities over time based on performance.

Equal Opportunity Employer

We are an equal opportunity employer and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected under applicable law.

Accommodations

We are committed to providing reasonable accommodations to individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you require accommodation during the hiring process, please let us know.

At‑Will Employment

Employment with the company is at‑will and may be terminated at any time, with or without cause or notice.