Administrative Assistant

MPD INC; Owensboro (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

401k with match

ESOP employee-owned

Paid time off

Tuition reimbursement

Climate-controlled environment

Job summary

MPD, Inc. is seeking an Administrative Assistant to support daily operations and provide administrative assistance to managers and employees. The role involves answering phones, managing correspondence, updating work orders, maintaining confidential filing systems, and coordinating meetings and travel.

It requires a high school diploma (associate preferred) and 2+ years of corporate admin experience. Offering a climate-controlled office, PTO and holidays, health/dental/vision insurance, a 401(k)

Qualifications

• High school diploma or equivalent; an associate degree in business administration or a related field is preferred.
• Minimum of 2 years of experience in an administrative role within a corporate environment.
• Proven track record of managing office operations and supporting executive-level staff.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls, manage correspondence, and handle inquiries.
• Assist researching, entering, and updating work orders and repair history.
• Maintain contact lists and prepare reports and presentations as needed.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system for important and confidential company documents.
• Coordinate and manage office supplies inventory and place orders as necessary.
• Support team members in various administrative tasks to ensure smooth workflow.
• Act as a point of contact for internal and external clients.
• Handle sensitive information in a confidential manner.
• Perform any other related duties as assigned by management.

Skills

Organizational skills

Communication skills

Multitasking

Calendar management

Travel coordination

Education

Associate degree in business administration or related field

Tools

Microsoft Office Suite

Job description

CMI, Inc. is a leading manufacturer of breath alcohol testing instruments in the U.S., Canada and around the world. CMI manufactures the Intoxilyzer brand of evidential and preliminary breath alcohol testing instruments. CMI, Inc. is a wholly-owned subsidiary of MPD, Inc., also located in Owensboro, Kentucky. MPD, Inc. is 100% employee owned through an Employee Stock Ownership Plan, (ESOP).Job PurposeThe Administrative Assistant will play a crucial role in supporting the daily operations of the company. This position is responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will assist managers and employees through a variety of tasks related to organization and communication, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.Key ResponsibilitiesProvide administrative support to ensure efficient operation of the office.Answer and direct phone calls, manage correspondence, and handle inquiries.Assist researching, entering, and updating work orders and repair history.Maintain contact lists and prepare reports and presentations as needed.Assist in the preparation of regularly scheduled reports.Develop and maintain a filing system for important and confidential company documents.Coordinate and manage office supplies inventory and place orders as necessary.Support team members in various administrative tasks to ensure smooth workflow.Act as a point of contact for internal and external clients.Handle sensitive information in a confidential manner.Perform any other related duties as assigned by management.Required EducationHigh school diploma or equivalent; an associate degree in business administration or a related field is preferred.Required ExperienceMinimum of 2 years of experience in an administrative role within a corporate environment.Proven track record of managing office operations and supporting executive-level staff.Experience in coordinating meetings, travel arrangements, and managing calendars efficiently.Required Skills and Abilities:Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.Excellent organizational skills with the ability to multitask and prioritize workload effectively.Exceptional communication skills, both written and verbal, with a keen attention to detail.Ability to work independently and collaboratively within a team environment.Demonstrated problem-solving skills and the ability to handle sensitive information with discretion.Familiarity with office equipment and technology, including printers, copiers, and telecommunication systems.BenefitsBenefits are available on the first day of employment.Company-sponsored life and short-term disability insurance.Comprehensive health, dental, and vision insurance.Health Savings Account when paired with a high deductible medical plan.401k retirement savings plan with an employer match of up to 4%.100% employee-owned company through an Employee Stock Ownership Plan (ESOP) after meeting eligibility requirements.Paid time off, including Vacation, Personal or Discretionary (Sick), and ten (10) paid company holidays.Tuition reimbursement for pre-approved courses.Climate-controlled work environment.Consistent weekday schedules provide exceptional work-life balance.