Administrative Assistant

McIntyre, Freedman & Flynn Investment Advisers, Inc.; Orleans (MA); On-site; USD 25,000 - 44,000; Part time

Job summary

McIntyre Freedman & Flynn Investment Advisers, Inc. is seeking a part-time Administrative Assistant for our Orleans, MA office.

You will support investment advisers by handling daily office operations, greeting visitors, answering and routing calls, and organizing client files to ensure smooth client service. Responsibilities include calendar management, basic correspondence preparation, data entry, document scanning, mail distribution, and other clerical tasks while maintaining confidentiality

Qualifications

• Experience in administrative support and executive assistance.
• Excellent phone etiquette and professional communication with clients, colleagues and vendors.
• Strong clerical skills: filing, data entry, document preparation and records management.
• Attention to detail, reliability, and ability to handle confidential information with discretion.
• Proficiency with common office software and basic office equipment.
• On-site work in Orleans, MA and ability to manage multiple tasks in a small office.
• Prior experience in professional/financial services settings preferred.

Responsibilities

• Manage daily office operations and greet visitors.
• Handle incoming calls and professionally route inquiries.
• Maintain calendars and organize client files.
• Prepare basic correspondence and documents.
• Assist with data entry, scanning, mail distribution, and other clerical tasks.

Skills

Admin assistance

Executive support

Phone etiquette

Clerical skills

Attention to detail

Discretion

Office software

Job description

Company Description: McIntyre Freedman & Flynn Investment Advisers is a professional investment advisory firm that provides personalized portfolio management services to clients. The firm is committed to delivering objective advice, transparent communication, and long-term client relationships. Team members collaborate closely to support clients’ financial goals and maintain organized, efficient operations. Working at the firm offers the opportunity to contribute to a detail-oriented environment that values accuracy, confidentiality, and client service.

Role Description: This part-time, on-site Administrative Assistant role isbased in Orleans, MA. This role supports the investment advisers by managing daily office operations, including handling incoming calls, greeting visitors, and professionally routing inquiries. Responsibilities include maintaining calendars, organizing client files, and preparing basic correspondence and documents. The Administrative Assistant will also assist with data entry, document scanning, mail distribution, and other clerical tasks to keep records accurate and up to date. This position works closely with team members to ensure smooth office workflow and a positive client experience.

Qualifications

• Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills for organizing schedules, supporting advisers, and coordinating office activities.
• Candidates should possess excellent Phone Etiquette and Communication skills to interact professionally with clients, colleagues, and vendors.
• Candidates should possess solid Clerical Skills, including filing, data entry, document preparation, and records management.
• Attention to detail, reliability, and the ability to handle confidential information with discretion.
• Proficiency with common office software (e.g., email, word processing, spreadsheets) and basic office equipment.
• Ability to work on-site in Orleans, MA, manage multiple tasks, and prioritize in a small-office environment.
• Prior experience in a professional services, financial services, or office setting is preferred.