Administrative Assistant

Prime Controls; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible Spending Account

Generous PTO

ESOP

401k matching

Job summary

Prime Controls, L.P. is seeking an Administrative Assistant to perform diverse clerical duties and provide essential support across office operations, communications, IT, travel, and project coordination.

The role involves coordinating supplies, processing mail, assisting IT, arranging travel, and updating project trackers and onboarding new staff. A proactive, organized candidate will thrive in our dynamic environment at Prime Controls.

Qualifications

• Coordinate office maintenance and supplies.
• Prepare and distribute mail and packages; manage correspondence.
• Assist IT in resolving basic technology issues.
• Coordinate travel bookings and expense reports.
• Update project trackers and onboarding of new employees.

Responsibilities

• Coordinate office maintenance and supplies
• Prepare and distribute mail and packages; manage correspondence
• Assist IT in resolving basic technology issues
• Coordinate travel bookings and expense reports
• Update project trackers and onboarding of new employees
• Create service reports in Excel and run labor reports from hh2

Skills

Office management

Communication

Basic IT support

Travel coordination

Project coordination

Tools

Procore

hh2

VEO

Job description

About Prime

Introducing Prime Controls, L.P.

Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size,expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texasheadquartersand offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment.

Overview

As an Administrative Assistant you'll be instrumental in executing a diverse range of clerical duties and technical tasks, all the while providing invaluable support.

What You Will Bring The Basics

• Office Management and Maintenance
  • Ensure the office appearance is maintained to high standards.
  • Manage and coordinate the maintenance of office supplies.
  • Organize and maintain various filing systems and service logs.
• Communication and Correspondence
  • Handle the preparation and distribution of outgoing and incoming mail, including shipping and receiving packages.
  • Process various types of correspondence, including letters, forms, reports, and documents.
  • Assist in keeping customers and vendors informed with changes and status updates.
• Equipment and Technology Management
  • Issue and manage returns of equipment for both new hires and terminated employees, such as access cards, cell phones, and laptops.
  • Assist with the tracking and calibration of tools (e.g., PIC’s keys, gas monitors).
  • Manage onsite badging issues and coordinate guest badges.
  • Support IT in resolving technology-related issues.
• Travel and Expense Management
  • Organize travel arrangements, including hotel bookings and flight reservations.
  • Assist with the preparation and submission of expense reports.
• Project and Administrative Support
  • Update project trackers and schedules.
  • Print and bind necessary files.
  • Assist with the preparation of submittals and onboarding of new employees.
  • Create service reports in Excel and run labor reports from hh2.
  • Assist with creating and tracking Safety Improvement Plan Programs (SIPP's).
  • Set up necessary accounts for onsite work (e.g., VEO, Procore).
• Warehouse and Material Management:
  • Organize the warehouse and track materials received.
  • Manage and coordinate any onsite badging issues for personnel.

Benefits

What We Offer:

Full-time employees enjoy a great benefits package including, but not limited to:

• Health, Dental, and Vision coverage

• Flexible Spending Account(s)

• Generous PTO

• Numerous culture events
• ESOP

• 401k matching and more!

Work Environment & Physical Demands (Text Only)

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EEO

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

As a federal contractor, Prime Controls is required to participate in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.