Administrative Assistant

Prime Controls Lp; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, Dental, and Vision coverage

Flexible Spending Account(s)

Generous PTO

ESOP

401k matching and more!

Job summary

Prime Controls, L.P. is seeking an Administrative Assistant in Orlando to provide diverse clerical support, manage office operations, and assist with project tracking.

You will handle mail and correspondence, coordinate equipment and onboarding, and support travel arrangements and expense reports. The role requires strong organizational skills, effective communication, and the ability to manage filing systems, service logs, and vendor updates.

Qualifications

• Experience in office management and administrative support.
• Strong organizational and communication abilities.
• Ability to manage travel, expense reports, and onboarding tasks.

Responsibilities

• Execute a diverse range of clerical duties and provide administrative support.
• Handle mail, shipping, and correspondence; keep customers and vendors informed.
• Assist with office supplies, filing systems, and service logs.
• Coordinate equipment returns and onboarding of new hires (badges, devices).
• Organize travel arrangements and submit expense reports.
• Update project trackers and prepare submittals; print and bind files.
• Create reports in Excel and support Safety Improvement Programs tracking.
• Set up accounts for onsite work (VEO, Procore) and manage warehouse material flow.

Skills

Office admin

Organizational skills

Communication

Time management

Education

High school diploma or equivalent

Tools

Procore

VEO

Excel

Job description

About Prime

Introducing Prime Controls, L.P.

Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size,expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texasheadquartersand offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment.

Overview

As an Administrative Assistant you'll be instrumental in executing a diverse range of clerical duties and technical tasks, all the while providing invaluable support.

What You Will Bring The Basics

• Office Management and Maintenance
  • Ensure the office appearance is maintained to high standards.
  • Manage and coordinate the maintenance of office supplies.
  • Organize and maintain various filing systems and service logs.
• Communication and Correspondence
  • Handle the preparation and distribution of outgoing and incoming mail, including shipping and receiving packages.
  • Process various types of correspondence, including letters, forms, reports, and documents.
  • Assist in keeping customers and vendors informed with changes and status updates.
• Equipment and Technology Management
  • Issue and manage returns of equipment for both new hires and terminated employees, such as access cards, cell phones, and laptops.
  • Assist with the tracking and calibration of tools (e.g., PIC’s keys, gas monitors).
  • Manage onsite badging issues and coordinate guest badges.
  • Support IT in resolving technology-related issues.
• Travel and Expense Management
  • Organize travel arrangements, including hotel bookings and flight reservations.
  • Assist with the preparation and submission of expense reports.
• Project and Administrative Support
  • Update project trackers and schedules.
  • Print and bind necessary files.
  • Assist with the preparation of submittals and onboarding of new employees.
  • Create service reports in Excel and run labor reports from hh2.
  • Assist with creating and tracking Safety Improvement Plan Programs (SIPP's).
  • Set up necessary accounts for onsite work (e.g., VEO, Procore).
• Warehouse and Material Management:
  • Organize the warehouse and track materials received.
  • Manage and coordinate any onsite badging issues for personnel.

Benefits

What We Offer:

Full-time employees enjoy a great benefits package including, but not limited to:

• Health, Dental, and Vision coverage

• Flexible Spending Account(s)

• Generous PTO

• Numerous culture events
• ESOP

• 401k matching and more!

Work Environment & Physical Demands (Text Only)

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EEO

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

As a federal contractor, Prime Controls is required to participate in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.