Administrative Assistant

CH01 CHE Fresenius Medical Care (Schweiz) AG; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

CH01 CHE Fresenius Medical Care (Schweiz) AG in Orlando, FL seeks an experienced administrative assistant to handle confidential secretarial tasks, calendar management, and meeting coordination. You will screen calls, file, and prepare memos while supporting multiple departments.

Requirements include 1–2 years of related experience, proficiency with Microsoft Office, strong organizational and front-office etiquette, and the ability to manage diverse tasks with discretion.

Qualifications

• Minimum 1–2 years of related experience.
• Knowledge of business & technical vocabulary.
• Familiar with standard business concepts, practices & procedures within administrative support.
• Proficient in Microsoft Office products; spreadsheets, presentations and databases.

Responsibilities

• Executes secretarial and administrative assignments.
• Screens telephone calls and opens mail.
• Schedules appointments and maintains calendars; coordinates meetings.
• Arranges travel and completes expense reports.
• Interfaces with management and external customers.
• Support other departments and special projects as needed.

Skills

Front office etiquette

Analytical skills

Time management

Interpersonal skills

Education

High School Diploma

Tools

Microsoft Office

Excel

PowerPoint

Databases

Job description

PURPOSE AND SCOPE

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature. Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary. Sets up and maintains official department filing system, records management, databases. Prepares memos, correspondence, agendas, minutes, and policy explanations. Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion. Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.) Organizes travel arrangements and completes expense reports. Interfaces with a various levels of management across organizations and with external customers. May serve as a point of contact for other departments such as IT, HR, building and facilities, etc. Assist with various projects as assigned by direct supervisor. Other duties as assigned. Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISION

None

EDUCATION

High School Diploma required, some specialized secretarial training preferred.

EXPERIENCE AND REQUIRED SKILLS

Minimum 1 – 2 years of related experience. Knowledge of business & technical vocabulary. Familiar with standard business concepts, practices & procedures within administrative support. Able to employ basic reasoning and analytical skills. Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs. Proficient in organizational operations & procedures. Experience handling incoming phone calls; remains professional at all times; front office etiquette. Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws. Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors Creating a future worth living. For patients. Worldwide. Every day. Fresenius Medical Care is the world's leading provider of products and services for individuals with kidney disease of which approximately 4.5 million patients worldwide regularly undergo dialysis treatment. United by a shared purpose of creating a future worth living for chronically and critically ill people, we care for around 292,000 dialysis patients around the globe. In addition, we operate around 35 global production sites to provide products such as dialysis machines, dialyzers, and related disposables. We aim to continuously improve our patients’ quality of life by offering them high-quality products as well as innovative technologies and treatment concepts.