Clinic Administrative Assistant

CH01 CHE Fresenius Medical Care (Schweiz) AG; Rocky Mount (NC); On-site; USD 30,000 - 42,000; Full time

Job summary

Fresenius Medical Care is seeking a friendly Secretary/Receptionist to provide general clerical support for the department and its Management. You will greet visitors, route calls, prepare correspondence, and assist with scheduling and meetings.

Ideal candidates have a High School Diploma and 1–2 years of related experience, are proficient in Microsoft Office, and demonstrate strong communication and interpersonal skills, including a pleasant telephone manner.

Qualifications

• 1–2 years’ related experience in office administration.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills.
• Pleasant telephone manner.

Responsibilities

• Greets visitors and directs them to the appropriate location or person as needed.
• Assists with scheduling and maintains calendars and daily schedules.
• Prepares business correspondence, memorandums, informational packages, training materials and reports.
• Records minutes of meetings and distributes notes as needed.
• Maintains filing systems and basic databases; handles mail and clerical tasks.
• Supports management staff with meeting logistics and project assistance.
• Escalates issues to supervision and assists with department-specific tasks.

Skills

Microsoft Office

Interpersonal skills

Communication skills

Telephone manner

Scheduling

Education

High School Diploma

Job description

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports. Assists with scheduling. Maintains calendar and daily schedules. Maintains departmental tracking logs. Greets visitors and directs them to the appropriate location or person as needed. Establishes and maintains filing systems and basic databases as applicable. Performs routine general office duties such as filing, copying, and scanning. Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages. Records minutes of meetings and providing the resulting documents as necessary. Sorts and distributes mail. Maintains inventory of the necessary office forms and supplies. Escalates issues to supervisor for resolution, as deemed necessary. Assist with various projects as assigned by direct supervisor. Other duties as assigned. Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

1 – 2 years’ related experience. Knowledge of office procedures required. Proficient in Microsoft office applications. Good interpersonal and communication skills required. Pleasant telephone manner.

EQUAL OPPORTUNITY STATEMENT:

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws. Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors Creating a future worth living. For patients. Worldwide. Every day.

COMPANY OVERVIEW:

Fresenius Medical Care is the world's leading provider of products and services for individuals with kidney disease of which approximately 4.5 million patients worldwide regularly undergo dialysis treatment. United by a shared purpose of creating a future worth living for chronically and critically ill people, we care for around 292,000 dialysis patients around the globe. In addition, we operate around 35 global production sites to provide products such as dialysis machines, dialyzers, and related disposables. We aim to continuously improve our patients’ quality of life by offering them high-quality products as well as innovative technologies and treatment concepts.