Administrative Assistant

McCalla Raymer Leibert Pierce, LLP; Orlando (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP is seeking a full-time, on-site Administrative Assistant to support mailroom and document handling within a law firm environment.

The role includes scanning, filing, logging documents, updating case management systems, and providing customer service to clients and staff. Strong MS Office skills and a college-leaning background are preferred; high school diploma required with 2–3 years of relevant experience.

Qualifications

• High school degree required.
• College degree strongly preferred.
• Must have recently graduated from college or have 2-3 years of relevant experience.

Responsibilities

• Document scanning, copying and mailing.
• Filing documents in court cases electronically and physically.
• Maintaining logs and records of original documents and their chain of custody.
• Filing legal documents independently in file room when required.
• Updating case management systems accurately and consistently.
• Answering client and internal firm requests via phone, email and workflow steps.

Skills

Verbal communication

Written communication

MS Office

Customer service

Team player

Organizational skills

Attention to detail

Education

High school diploma

College degree preferred

Relevant experience (2-3 years)

Tools

MS Office

Document management systems

Job description

SUMMARY:

This full-time on-site position is focused on administrative and mailroom responsibilities and includes but is not limited to handling certain tasks associated with filings, legal documents, and correspondence. In this position you will need to possess the willingness to work well in a team environment as well as the ability to work independently at times. No legal experience necessary.

RESPONSIBILITIES:

• Document scanning, copying and mailing.
• Filing documents in court cases electronically and physically.
• Maintaining detailed logs and records of all original documents received and their chain of custody
• Working independently at times filing legal documents in dedicated file room.
• Consistently and accurately updating case management systems.
• Retrieving and responding to a variety of clients and internal firm requests via phone, email and workflow steps.
• Learning basic legal documents and terminology.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties and responsibilities as needed.
• Ability to carry 10 pounds or more

KNOWLEDGE, SKILLS & ABILITIES:

• Must have excellent verbal and written communication skills.
• Must have proficiency in MS Office suite.
• Must be committed to providing exceptional customer service.
• Must be able to work with others in a congenial and team-oriented manner.
• Must be self-motivated.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Must have excellent attention to detail.

EDUCATION:

• High school degree required.
• College degree strongly preferred.
• Must have recently graduated from college or have 2-3 years of relevant experience.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full-time position Monday through Friday 8:00am to 5:00pm.

We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position

Because of the high volume of calls received, only qualified candidates will be contacted for consideration

NOTE:

This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.