Administrative Assistant

Foleyshald; Omaha (NE); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

PTO

Health Insurance

Vision Insurance

Dental Insurance

Retirement Plan

Life Insurance

Job summary

Foleyshald in Omaha, Nebraska, is seeking an Administrative Assistant to support engineers and project managers. The ideal candidate will have 2+ years of administrative experience, strong organizational skills, and proficiency in Microsoft Office Suite.

This full-time position requires managing project records, assisting with proposals, and communicating effectively in a busy office. Eligible for benefits like PTO and health insurance.

Qualifications

• Experience working for an engineering/architectural firm is preferred.
• Exceptional organizational and multitasking abilities.
• Ability to handle confidential and sensitive information.

Responsibilities

• Maintain and organize digital and physical filing systems.
• Assist with preparation, formatting, and assembly of design proposals.
• Track design deadlines and project milestones.
• Manage construction administration correspondence.

Skills

Microsoft Office Suite (Excel, Word, PowerPoint)

Organizational skills

Verbal Communication

Written Communication

Multitasking abilities

Education

2+ years of administrative experience

Job description

Direct applications only. We do not accept unsolicited resumes or contact from recruiters.

FoleyShald Engineering has an opening for an Administrative Assistant - Full-time preferred but Part-time will also be considered.

About Our Firm

FoleyShald Engineering is a civil engineering firm with offices in Omaha Nebraska and we are looking for talented professionals ready to grow with us. We believe that the engineering design process should focus on the construction process, resulting in cost effective solutions that are efficiently constructed. FoleyShald Engineering specializes in land development engineering, site design and stormwater management, seamlessly integrating all phases of a project to create unique designs that are on budget and on time. We work closely with our clients through the entire process to keep them informed and involved every step of the way, until the vision becomes a reality.

Description

The Administrative Assistant will function as project coordinators, assisting engineers, construction managers and project managers with administrative support essential in delivering quality services to our clients. In addition, this position will assist with general office tasks and support. The ideal candidates will be well versed in Microsoft Office Suite applications such as Excel, Word, and PowerPoint. The ability to organize project records and files, prepare client submittals, assist in preparing proposals and effectively communicate (verbally and in writing) in a dynamic, fast-paced environment are basic requirements. We are looking for energetic, detailed-oriented professionals who enjoy a challenge and take pride in their work.

Duties and Responsibilities

Administrative Support

• Maintain and organize digital and physical filing systems (project files, contracts, drawings, etc.)
• Assist with preparation, formatting, and assembly of design proposals, presentations, and client deliverables
• Prepare, format, proofread, and distribute internal memos, reports, proposals, and correspondence
• Track design deadlines, project milestones, and deliverables
• Assist with review and processing of contractor pay applications, invoices and lien waivers
• manage construction administration correspondence and ensure timely responses to contractors and owners
• Support issuance of certificates of substantial completion and final project close-out packages
• Provide backup coverage for other support roles as needed.

Desired Qualifications

• 2+ years of administrative experience preferred with experience working for an engineering/architectural firm highly desired
• Excellent written and verbal communication skills with a high level of professionalism
• Exceptional organizational and multitasking abilities with strong attention to detail
• Ability to prioritize tasks effectively in a fast-paced, deadline-driven environment
• High level of discretion and ability to handle confidential and sensitive information
• Proactive problem-solving mindset and willingness to take initiative
• Strong interpersonal skills – comfortable interacting with clients, contractors, consultants, and senior leadership
• Experience in an architectural, interior design, engineering, or general contractor firm
• Familiarity with marketing and proposal processes (SOQs, RFPs, presentations)

Working Conditions

This position is an in office position Monday through Friday.

Physical Requirements

This position may require walking, standing and sitting for extended periods of time.

Compensation

TBD based on experience

Full time (40 hours per week) employees are eligible for PTO, Holiday Pay, Health Insurance, Vision Insurance, Dental Insurance, Retirement Plan, Life Insurance.