Administrative Assistant

State of Oklahoma; Oklahoma; On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Generous state paid benefit allowance

Wide health insurance plans

Flexible spending accounts

Paid holidays and vacation

Retirement Savings Plan

Longevity Bonus

Student loan repayment options

CEU training opportunities

Job summary

Oklahoma Department of Mental Health and Substance Abuse Services is seeking an Administrative Assistant to provide essential clerical support for program areas and executives at Carl Albert Community Mental Health Center. The role includes handling confidential files, coordinating with internal and external partners, and preparing fiscal documents.

Primary work hours are 8am-5pm, Monday through Friday. The position is full-time and exempt, with a salary of about $38,500 annually, and

Qualifications

• Five years of technical clerical office work or an equivalent combination of education and experience.

Responsibilities

• Trains other staff.
• Assigns projects to staff and develops and places in operation special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• May supervise subordinate staff.
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Coordinates activities with internal and external customers.
• May establish educational and/or training programs.
• Interviews callers, arranges appointments, and handles office details.
• Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

Education

Five years of technical clerical office work or an equivalent combination of education and experience

Job description

Agency

452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.

Job Posting Title

Administrative Assistant

Agency

452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.

Supervisory Organization

Carl Albert CMHC

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

Job Type/Salary

• One (1) Vacancy
• Application period: June 25, 2026 until filled
• Full-time
• Annual salary: $38,500 or $18.50 hourly
• Primary Working Hours: Monday-Friday, 8am-5pm
• FLSA Status: Exempt

Typical Functions

• Trains other staff
• Assigns projects to staff as needed; develops and places in operation special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• May supervise subordinate staff.
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Coordinates activities with internal and external customers.
• May establish educational and/or training programs.
• Interviews callers, arranges appointments, and handles office details.
• Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

Knowledge, Skills, And Abilities

Requirements at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. May also require knowledge of supervisory principles and practices.

Education And Experience

Requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience.

Special Requirements

Some positions within the Oklahoma Department of Mental Health may require frequent job-related travel.

Benefit Highlights

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Student Loan repayment options
• Training opportunities for CEU requirements

About us

Operated by the Oklahoma Department of Mental Health and Substance Abuse Services, Carl Albert Community Mental Health Center (CACMHC) is a fully accredited 15-bed psychiatric hospital and outpatient clinic. Other CACMHC offices located in southeastern Oklahoma are—Holdenville Satellite, Heavener Satellite, Hugo Satellite, Idabel Satellite, Stigler Satellite, Atoka Satellite and Ada PACT.

CACMHC is committed to acknowledging and honoring differences in ethnic and other diverse groups of people. The agency recognizes the vital role this plays in the emotional well-being, identity, and therapeutic care of adults, children and families served, and will tolerate nothing less than respectful, thoughtful, empathic attitudes from its employees and consultants.

CACMHC offers rewarding career opportunities for health care professionals in a progressive and dynamic psychiatric care facility and outpatient clinic.

Drug and Alcohol Pre-employment and Pre-placement Testing

Upon a conditional offer of employment, applicants for safety sensitive positions shall be required to submit to urinalysis to test for drugs. Appointment to a safety sensitive position shall be contingent upon a negative drug test result.

THIS AGENCY REQUIRES COVERAGE 24 HOURS, 7 DAYS PER WEEK. WORK HOURS AND LOCATION MAY VARY DEPENDING ON BUSINESS NECESSITY. EMPLOYEES MAY BE REQUIRED TO WORK WEEKENDS AND OVERTIME.

Reasonable accommodation to individuals with disabilities may be provided upon request.

An Equal Opportunity Employer.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.