Administrative Assistant

xenergy; Oak Ridge (TN); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

401K with employer match

Medical/Dental/Vision Insurance

Life and Disability Insurance

Paid Time Off

Tuition Reimbursement/Professional Dev

Job summary

X Energy, LLC is seeking an administrative and managerial support professional in Oak Ridge, TN to manage calendars, coordinate meetings, and prepare reports and data analyses. This onsite role requires a strong attention to detail and confidentiality.

The position requires a High School Diploma and 0–2 years of fast-paced office experience, with proficiency in Microsoft Office. Hours are standard business days, onsite at the Oak Ridge location.

Qualifications

• High school diploma required; 0–2 years experience preferred in fast-paced office environments.
• Excellent verbal and written communication skills are preferred.
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Perform general office support tasks at onsite location.
• Assist with department communications, including calls and emails, and interface with guests.
• Maintain an organized filing system of paper and electronic documents.
• Record meeting minutes from meetings.
• Draft letters, analyze information, and route correspondence; ensure accuracy and compliance.
• Prepare correspondences, PowerPoint presentations, and meeting agendas for senior staff.
• Assist information gathering by transcribing, formatting, inputting, editing, and transmitting text and data.
• Compile expense reports and maintain expense tracker spreadsheet.
• Suggest more efficient ways to run the office and troubleshoot issues.
• Maintain confidentiality at all times.
• Perform other duties as assigned by manager.

Skills

Verbal & written comms

MS Office proficiency

Project coordination

Education

High School Diploma

Tools

Microsoft Office

Job description

Recruiting Information

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/ . We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us .

Job Description

This position is responsible to provide a wide range of administrative and managerial support. Responsibilities include calendar management and coordination of business meetings, preparing reports and data analysis.

Job Profile Tasks/Responsibilities

• Perform general office support tasks associated with onsite location.
• Assist with department communications, including taking calls, responding to emails, and interfacing with external and internal guests.
• Maintain an organized filing system of paper and electronic documents.
• Record meeting minutes from meetings.
• Conserve department leadership's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; reviewing quality related documents for accuracy and compliance; initiating telecommunications.
• Perform correspondence, PowerPoint presentations, senior level meeting agendas, internal and external email communication.
• Assist in information gathering by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Compile expense reports and maintain expense tracker spreadsheet as requested.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Uphold a strict level of confidentiality.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.
• Assist and s upport team members with the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, under guided supervision.

Job Profile Minimum Qualifications

• High School Diploma required.
• Zero to two years of experience required.
• Work experience in a fast paced office environment, strongly preferred.
• Excellent verbal and written communication skills, preferred.
• Proficiency using Microsoft Office Tools (Word, Excel, PowerPoint, Outlook).
• Project coordination experience.

Location: 151 Lafayette Drive, Suite 300, Oak Ridge, TN

Work Site Expectations: 5 days in office

Hours: 8:00am-5:00pm, Mon-Fri

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives.

The salary range for this position is:

$23.00/hr - $26.44/hr

Position Job Classification

Full time - Non-Exempt

Benefits

X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

Equal Opportunity Employer

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

E-Verify Participation

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