Administrative Assistant

SitusAMC Holdings Corp.; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

PTO

Paid holidays

Medical, dental, vision insurance

Life insurance

Disability insurance

401K

Job summary

SitusAMC Holdings Corp. is seeking an Administrative Assistant to support a team of principals and managing directors in an on-site New York office. The role requires in-office presence four days a week and a polished, professional demeanor.

Responsibilities include calendar management, travel coordination, expense processing via Concur, and document preparation in Word and Excel. The ideal candidate will have 5–8 years of administrative experience, strong communication skills, and a

Qualifications

• Bachelor’s Degree or equivalent in related field or experience.
• 5-8 years of administrative assistance experience preferred.
• Experience in finance industry preferred.
• Proven ability to prioritize, meet deadlines and handle confidential information.
• Proficient in MS Outlook, Excel, Word and PowerPoint.

Responsibilities

• Schedule and organize meetings and conferences with logistics.
• Arrange travel plans and detailed itineraries; visa coordination as needed.
• Process expenses and ensure policy compliance using Concur.
• Prepare and edit materials in Word and Excel.
• Screen calls and greet guests professionally.
• Maintain filing systems and support recruitment coordination.
• Provide coverage for team and assist with overflow tasks.

Skills

Microsoft Outlook

Excel

Word

PowerPoint

Communication

Organization

Education

Bachelor’s Degree or equivalent

Tools

Concur Expense

Job description

## Administrative AssistantApply: Onsite: New York, NY: Full time: Posted 30+ Days Ago: JR03255SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team!Pelium is a leading commercial real estate (CRE) asset management platform, delivering seamless, integrated solutions exclusively for Apollo Global Management, Inc. With deep industry expertise, a performance-driven team, and a rigorous analytical approach, we consistently achieve exceptional results— maximizing value, mitigating risk, and driving sustainable growth in real estate investments. Pelium is a wholly owned subsidiary of SitusAMC. This role will provide general, administrative support to a Team of Principals and Managing Directors. The position may also require providing additional support to other members of the team. The position requires in office 4 days per week.Essential Job Functions:* Schedule and organize meetings, conferences and off-sites including all related logistics* Arrange travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination* Allocate and process expenses and confirm compliance with applicable policies for Executives, including American Express and Out of Pocket expenses using the Concur expense management system* Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets* Screen incoming calls and greet guests in a professional and courteous manner* Establish, develop, maintain and update filing system* Handle recruitment coordination and logistics for new employees on the team* Coordinate closely with team and other assistants to provide phone coverage and back-up assistance* Use US Mail, FedEx, and other services to send and track priority mail Manage work priorities independently and respond to business outside of normal business hours as needed* Maintain Pelium LinkedIn, including posting and sharing as well as coordinating with other groups to develop content* Perform other related general administrative tasks for executives as assigned and required* Other activities as may be assigned by your manager Qualifications/ Requirements:* Bachelor’s Degree in related field, or equivalent combination of education and experience* 5-8 years of administrative assistance experience preferred* Experience in the finance industry is preferred* Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines* Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action* Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy* Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required* Team-oriented and collaborative attitude is a must* Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint* Working knowledge of office administrative procedures and operating standard office equipment #LI-MS1Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.The annual full time base salary range for this role is$70,000.00 - $80,000.00Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.Pay Transparency Nondiscrimination ProvisionSitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.