Administrative Assistant

Research Foundation for Mental Hygiene, Inc.; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking organization committed to mental health support as an Administrative Assistant. In this full-time role, you will be pivotal in ensuring the smooth operation of the California Center of Excellence project. Your responsibilities will include managing schedules, coordinating meetings, and providing essential office support. The ideal candidate will possess strong communication skills and attention to detail, thriving in a collaborative environment. This is a unique opportunity to contribute to meaningful initiatives while working with a dedicated team in a diverse and inclusive workplace.

Benefits

Excellent Benefits Package

Diversity and Inclusion Programs

Support for Underserved Communities

Qualifications

• 5 years of administrative assistance experience in an office setting.
• 2 years of large event planning experience.

Responsibilities

• Manage schedules and coordinate meetings for the California project.
• Provide project support and maintain records for training and events.

Skills

Microsoft Office Suite

Communication Skills

Interpersonal Skills

Time Management

Attention to Detail

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Job description

4 days ago Be among the first 25 applicants

Job Title: Administrative Assistant

Grade: 16

Salary: $65,000-$70,547

The Research Foundation for Mental Hygiene is seeking a qualified full-time Administrative Assistant to support the Department of Behavioral Health Services and Policy Research. The Administrative Assistant will provide essential office support, managing schedules, coordinating meetings, handling correspondences, and ensuring seamless operation of the California Center of Excellence project under the IPS Employment Center at RFMH, Inc. The Administrative Assistant will be required to have strong communication and interpersonal skills and the ability to work independently and as part of a team. In addition, attention to detail, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), excellent time management skills, and the ability to prioritize work, handle multiple tasks and projects will be essential to the position. The Administrative Assistant reports to and works closely with the Administrative Manager and the Director of the IPS Employment Center Initiative.

Duties And Responsibilities

Duties and Responsibilities include but are not limited to:

• Serving as a point of contact for the California project.
• Answering incoming calls and forwarding them to the relevant team members.
• Scheduling of meetings and appointments - scheduling calls with counties, creating Zoom meetings as requested, along with Outlook invitations, etc.
• Maintain website updates for the California project.
• Monitor submissions to the data system and follow-up with IPS supervisors as needed.
• Travel reimbursements for California Trainers, including the review of receipts, ensuring vouchers adhere to travel policy, routing them for signatures, and processing them through TIQR.
• Oversight of the online IPS Courses. This includes tracking which California students take which online course (name, agency, date, course name) and their completion of the course; providing receipts for courses as requested, sending individual links to students and troubleshooting access issues.
• Provide project support including tracking deadlines
• Assist with fidelity and gap to fidelity scheduling in California
• Maintain record of the following in shared file:
• On-site training (length, agency, trainer, date, topics)
• On-site TA (see above)
• Fidelity reviews (overall score, agency, reviewer(s),
• Fidelity Action Plans
• Gap to fidelity assessments
• Events planning as needed:
• Find location for conference or training
• Assist with registration
• Ordering supplies, meals, as needed
• Send/print agendas and other training materials to participants.
• Work with venue event coordinator, as needed
• Participate in scheduled meetings, as assigned
• Other duties, as assigned.
  

Minimum Qualifications

• High school diploma with (5) years of administrative assistance experience in an office setting; or Associate's degree with three years of such experience; or Bachelor's degree with two years of such experience
• At least (2) years of large event planning and/or event management experience.
  
  

Work Location: 1051 Riverside Drive, New York, NY 10032

To Apply: Submit an application through our website at https://nyspi.applicantpro.com/jobs/. Please note only applications submitted through our website will be considered.

The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant.

Salary: $65000 - $70547 per year

Job Posted by ApplicantPro

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Research

Referrals increase your chances of interviewing at Research Foundation for Mental Hygiene, Inc. by 2x

Get notified about new Administrative Assistant jobs in New York, NY.

New York City Metropolitan Area $44,000.00-$73,000.00 2 weeks ago

Administrative Assistant, Global Public Relations

New York City Metropolitan Area 3 weeks ago

Administrative Assistant, Office of the CEO

New York City Metropolitan Area 1 month ago

New York, NY $110,000.00-$130,000.00 3 months ago

Executive Assistant to President, North America

New York, NY $90,000.00-$105,000.00 2 weeks ago

New York City Metropolitan Area $60,000.00-$70,000.00 2 weeks ago

Administrative and Generalist Coordinator - Hilton New York Times Square

New York, NY $100,000.00-$110,000.00 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.