Administrative Assistant

Kings Bay Y; New York (NY); On-site; USD 27,552 - 31,684; Part time

Job summary

A community service organization in New York is looking for a part-time Administrative Assistant to manage daily operations of its early childhood program. The role includes supervising staff, maintaining family communications, ensuring compliance with license regulations, and overseeing enrollment processes. Candidates should have an associate’s degree in Early Childhood Education, strong leadership skills, and proficiency in Microsoft Office and management software. Competitive compensation ranges from $20.00 to $23.00 per hour, with flexible scheduling.

Qualifications

• 1+ years of experience in early childhood education or management.
• Able to supervise and mentor staff effectively.
• Strong ability to maintain family communication.

Responsibilities

• Oversee day-to-day operations of the early childhood program.
• Ensure compliance with licensing regulations and safety standards.
• Maintain strong relationships with families and manage updates.

Skills

Leadership

Organizational skills

Communication skills

Familiarity with Jewish culture

Proficiency in Microsoft Office

Proficiency in Google Suite

Management software expertise

Education

Associate’s degree in Early Childhood Education

Bachelor’s degree in related field

Job description

Kings Bay Y / JCC Brooklyn

The Opportunity:

Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission.

Position Summary:

The Administrative Assistant oversees the day-to-day operations and long-term planning of the early childhood program. Responsibilities include staff management, family communication, and ensuring a high-quality learning environment.

Key Responsibilities:

• Program Management: Ensure daily operations comply with licensing regulations and maintain a safe, nurturing environment. Provide occasional classroom coverage and after-care support.
• Staff Management: Supervise and mentor staff, coordinate scheduling, and organize training sessions.
• Parent Communication: Maintain strong family relationships, provide program updates, and organize parent events. Manage social media accounts.
• Enrollment & Recruitment: Collaborate on student enrollment, conduct tours, and maintain student records.
• Administrative: Oversee purchasing, manage records, and ensure regulatory compliance.

Qualifications:

• Associate’s degree in Early Childhood Education or related field (Bachelor’s preferred).
• 1+ years of experience in early childhood education or management.
• Strong leadership, organizational, and communication skills.
• Familiarity with Jewish culture and traditions.
• Proficiency in Microsoft Office, Google Suite, and management software.

Schedule:

• Part-time position with flexible hours: Monday to Friday, 5-hour shift.

Compensation:

• $20.00 - $23.00 per hour.

Expected hours: 25 per week.