Administrative Assistant

Green Key Resources LLC; New York (NY); Hybrid; USD 41,000 - 48,000; Full time

Job summary

Green Key Resources LLC is seeking an Administrative Assistant for a nonprofit in Manhattan. The role supports digital fundraising, donor records, and CRM administration (Salesforce, HubSpot, Raiser's Edge).

This is a 6-month temporary assignment with potential to become permanent, and a hybrid work arrangement: four days on-site and one day remote. Responsibilities include donor list compilation, acknowledgment letters, data entry, reporting, event coordination, expense processing, and

Qualifications

• Associate degree preferred with 2+ years of relevant administrative experience.
• Proficiency in Microsoft Office suite, particularly Excel, Word, and Outlook.
• Experience with Salesforce or similar CRM databases is a plus.
• Strong organizational skills and attention to detail are essential.
• Excellent communication skills, both written and verbal, with a polished demeanor.

Responsibilities

• Assist with digital fundraising initiatives, including donor list compilation and acknowledgment letter preparation.
• Maintain donor records and support Salesforce administration for data entry and reporting.
• Provide administrative support for donor cultivation and engagement activities.
• Process expenses and assist with operational and financial reporting tasks.
• Coordinate mail lists and assist in organizing donor events.
• Manage competing priorities and maintain organized departmental records.
• Support special projects as needed, ensuring timely and accurate completion.

Skills

Donor coordination

Event coordination

CRM administration

Data entry

Communication skills

Education

Associate degree preferred

Tools

Salesforce

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

A nonprofit organization in Manhattan is seeking an Administrative Assistant to join their team. The ideal candidate should have previous experience with fundraising, working with donors, event coordination and managing a CRM (such as Salesforce, HubSpot, Raiser's Edge).

This is a 6-month temporary assignment with the potential to become a permanent opportunity.

Hybrid - 4 days on-site, 1 day remote

Pay rate: $30-35/hr

Responsibilities:

• Assist with digital fundraising initiatives, including donor list compilation and acknowledgment letter preparation.
• Maintain donor records and support Salesforce administration for data entry and reporting.
• Provide administrative support for donor cultivation and engagement activities.
• Process expenses and assist with operational and financial reporting tasks.
• Coordinate mail lists and assist in organizing donor events.
• Manage competing priorities and maintain organized departmental records.
• Support special projects as needed, ensuring timely and accurate completion.

Requirements:

• Associate degree preferred, with 2+ years of relevant administrative experience.
• Proficiency in Microsoft Office suite, particularly Excel, Word, and Outlook.
• Experience with Salesforce or similar CRM databases is a plus.
• Strong organizational skills and attention to detail are essential.
• Comfortable working with numerical data and expense-related information.
• Excellent communication skills, both written and verbal, with a polished demeanor.
• Ability to multitask effectively and adapt to changing priorities.