Administrative Assistant

The Capital Group; New York (NY); On-site; USD 88,000 - 141,000; Full time

Benefits offered by this job

Health benefits from day one

Flexible work options

2-for-1 matching gifts & annual grants

Job summary

The Capital Group in New York is seeking an Executive Assistant to provide high-level calendar management, travel planning, and meeting support for our leadership team. You will anticipate needs, coordinate complex schedules, and ensure seamless communication across teams.

This role requires advanced proficiency with Outlook and MS Office, experience with Concur, a calm, resourceful approach, and the ability to handle sensitive information with discretion.

Qualifications

• Executive Assistant experience supporting senior leaders.
• Strong calendar management and travel coordination.
• Proficient in Concur, Outlook, and MS Office.
• Excellent organizational and communication skills.

Responsibilities

• Coordinate calendars for leadership team and key partners.
• Arrange complex travel itineraries and prepare documents for meetings.
• Provide proactive administrative support and document preparation.
• Assist with ad hoc projects and cross-team communication.

Skills

Outlook expert

MS Office advanced

Concur travel

Calendar coordination

Travel arrangements

Prioritization & communication

Team collaboration

Tools

Concur

Microsoft Office Suite

Job description

“I can be myself at work.”

You are more than a job title. We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do. We value your talents, traditions, and uniqueness—and we’re committed to fostering a strong sense of belonging in a respectful workplace.

We intentionally seek diverse perspectives, experiences, and backgrounds, investing in a culture designed to celebrate differences. We believe that belonging leads to better outcomes and a stronger community of associates united by our mission. At Capital, we live our core values every day: Integrity, Client Focus, Diverse Perspectives, Long-Term Thinking, and Community.

“I can influence my income.”

You want to feel recognized at work. Your performance will be reviewed annually, and your compensation will be designed to motivate and reward the value that you provide. You’ll receive a competitive salary, bonuses and benefits. Your company-funded retirement contribution will factor in salary and variable pay, including bonuses.

“I can lead a full life.”

You bring unique goals and interests to your job and your life. Whether you’re raising a family, you’re passionate about where you volunteer, or you want to explore different career paths, we’ll give you the resources that can set you up for success.

• Enjoy generous time-away and health benefits from day one, with the opportunity for flexible work options
• Receive 2-for-1 matching gifts for your charitable contributions and the opportunity to secure annual grants for the organizations you love
• Access on-demand professional development resources that allow you to hone existing skills and learn new ones

“I can succeed as an Executive Assistant at Capital Group.”

As one of our Executive Assistants, you will be a critical safety net for our leadership team. You’ve built a career assisting others and know the level of attention this role demands. You’ve tested various ways to stay on top of your to-do list, and you’ve found an ideal method to ensure success. You are a master in creating backup plans and alternative options when unforeseen circumstances arise. You’re highly resourceful, composed and empathetic. You have a way with people. You expertly leverage relationships to coordinate complicated calendars, prepare documents for meetings, make travel arrangements and contribute to ad hoc projects.

“I am the person Capital Group is looking for.”

• You’ve supported more than one senior manager simultaneously. You know that visibility is critical and communicating priorities is paramount.
• Your sense of urgency is consistent and dependable.
• You have more patience than most people and you adapt your style according to the needs of your manager.
• You take a collaborative, considerate and thoughtful approach to everything you do.
• You’re well-versed in the nuances and complications of booking travel in Concur and managing complex travel arrangements.
• You’re an Outlook expert and have advanced Microsoft skills overall. You regularly fine-tune your craft to become more efficient.

“I can learn more about Capital Group.”

At Capital Group, the success of the people who invest with us depends on the people in whom we invest. That’s why we offer a culture, compensation and opportunities that empower our associates to build successful and prosperous careers. Through nine decades, our goal has been to improve people’s lives through successful investing. We know that our history is a testament to the strength of the people we hire. More than 9,000 associates in 30+ offices around the world help our clients and each other grow and thrive every day. Find us on LinkedIn, Instagram, YouTube and Glassdoor.

New York Base Salary Range: $88,080-$140,928

In addition to a highly competitive base salary, per plan guidelines, restrictions and vesting requirements, you also will be eligible for an individual annual performance bonus, plus Capital’s annual profitability bonus plus a retirement plan where Capital contributes 15% of your eligible earnings.

You can learn more about our compensation and benefits here.

* Temporary positions in the United States are excluded from the above mentioned compensation and benefit plans.

We are an equal opportunity employer, which means we comply with all federal, state and local laws that prohibit discrimination when making all decisions about employment. As equal opportunity employers, our policies prohibit unlawful discrimination on the basis of race, religion, color, national origin, ancestry, sex (including gender and gender identity), pregnancy, childbirth and related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, AIDS/HIV status, political activities or affiliations, military or veteran status, status as a victim of domestic violence, assault or stalking or any other characteristic protected by federal, state or local law.