Administrative Assistant

Addison Group; New York (NY); Hybrid; USD 71,635,200 - 77,366,016; Part time

Benefits offered by this job

Medical, dental, vision, and 401(k)

Job summary

Addison Group is partnering with a global consulting organization to hire an Administrative Assistant in New York, NY. This contract role focuses on complex scheduling, travel coordination, expense management, and acts as a key contact for internal and external stakeholders.

You will manage calendars across time zones, arrange domestic and international travel, and prepare expense reports while collaborating with a cross‑functional admin team in a fast‑paced, professional environment.

Qualifications

• 3+ years of experience supporting executives or teams in fast-paced environments.
• Strong background in high-volume calendar management and travel logistics coordination.
• Experience processing expenses; familiarity with Chrome River is a plus.
• Exposure to SAP and Concur is highly preferred.
• Proficiency in Microsoft Office Suite required.
• Associate’s or Bachelor’s degree preferred.

Responsibilities

• Manage complex and frequently changing calendars, coordinating a high volume of meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
• Prepare, submit, and reconcile expense reports; training provided on internal systems as needed.
• Monitor shifting priorities and respond quickly to last‑minute adjustments with professionalism and efficiency.
• Communicate clearly and effectively with leadership, team members, and external contacts.
• Provide cross‑functional administrative support and collaborate closely with the broader admin team.

Skills

Calendar management

Travel coordination

Expense processing

Communication

Team collaboration

Education

Associate’s or Bachelor’s degree preferred

Tools

SAP

Concur

Chrome River

Microsoft Office

Job description

Location (City, State): New York, NY (Midtown South)

Assignment Type: Contract – through to 12/2026

Pay: $25–$27 per hour (depending on experience)

Work Schedule: Hybrid schedule. Initial onboarding will require five days per week onsite, with the opportunity to transition to three days per week in-office upon approval.

Hours: Standard hours are 8:00am–5:00pm or 8:30am–5:30pm.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is partnering with a well-established global consulting organization seeking a polished and proactive Administrative Assistant to support a dynamic, fast-paced team. This is a great opportunity to join a collaborative environment where professionalism, adaptability, and attention to detail are highly valued.

Job Description

Our client is seeking an experienced administrative professional who thrives in a high-volume, deadline-driven setting. This role will focus heavily on complex scheduling, travel coordination, and expense management while serving as a key point of contact for internal and external stakeholders.

Key Responsibilities

• Manage complex and frequently changing calendars, coordinating a high volume of meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
• Prepare, submit, and reconcile expense reports; training provided on internal systems as needed.
• Monitor shifting priorities and respond quickly to last‑minute adjustments with professionalism and efficiency.
• Communicate clearly and effectively with leadership, team members, and external contacts.
• Provide cross‑functional administrative support and collaborate closely with the broader admin team.

Qualifications

• 3+ years of experience supporting executives or teams in a fast-paced environment.
• Strong background in high-volume calendar management and travel logistics coordination.
• Experience processing expenses; familiarity with Chrome River is a plus.
• Exposure to SAP and Concur is highly preferred.
• Proficiency in Microsoft Office Suite required.
• Associate’s or Bachelor’s degree preferred.
• Detail‑oriented, adaptable, and highly organized with strong interpersonal skills.
• Ability to build relationships and work effectively within a team setting.
• Opportunity to gain experience within a globally recognized consulting environment
• Collaborative, team‑oriented culture
• Exposure to senior leadership
• Hybrid work flexibility after onboarding

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.