Executive Assistant

Ares Management Corporation; New York (NY); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) match

FSA/HSA

Life Insurance

Disability Insurance

EAP

Commuter Benefits

Job summary

Ares Management Corporation in New York is seeking an Executive Assistant to provide high-level administrative support to professionals in a fast-paced setting. The role focuses on calendar management, travel arrangements, and expense reporting to ensure smooth day-to-day operations.

The ideal candidate has 5-7 years of administrative experience, with strong communication skills and proficiency in Microsoft Office.

Qualifications

• Education: Bachelor’s degree or equivalent work experience required
• Experience Required: 5 - 7 years of experience in an administrative role, preferably in financial services
• Proficiency with Microsoft Office suite – Outlook, Word, Excel, PPT

Responsibilities

• Coordinate internal and external meetings and conference calls; manage calendars and spaces
• Coordinate domestic and international travel; prepare itineraries and expense reports
• Answer phones and screen calls; maintain confidential documents
• Assist with conference registrations, event RSVP and backup coverage for the team
• Provide support across administrative tasks and document preparation as needed

Skills

Meetings & Calendaring

Travel & Expenses

Phone handling

Document management

Communication skills

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level professional support to professionals in a fast-paced environment in our New York office. The role supports professionals by managing heavy calendars, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities to ensure efficient and smooth day-to-day operations. The ideal candidate should have excellent oral and written communication skills and be highly motivated and professional. Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs.

PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES

• Meetings & Calendaring Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Zoom on behalf of supported professionals; includes arranging for any catering and document distribution Prioritize Outlook calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule throughout the day Schedule meetings and conference rooms as necessary using Ares protocol Coordinate set up and clean up conference rooms for catered meetings
• Travel & Expenses Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage payment and maintain real time tracking of meeting and itinerary changes Maintain current passports and necessary visas Compose detailed itineraries for travel and key meetings, print boarding passes and check-in professionals for their flights Track flights to ensure they are on time and not cancelled Organize and create cash and AMEX expense reports using Ares’s expense system, Concur Daily & On-going
• Answer phones, screen calls, and take messages as appropriate
• Maintain documents, records, reports in a discreet and confidential manner
• Perform professional information searches as needed
• Register professionals for conferences and networking events in a timely manner RSVP to events on behalf of professionals
• Provide back-up support to other administrative team members in Phone Group when they are at lunch, out sick or on vacation; this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings, etc.
• Coordinate various mailings (USPS and FedEx) and assist other administrative team members in the process when necessary
• Miscellaneous projects and support leverage for professionals as needed, including event management which may require occasional travel
• Serve as secondary support as part of a rotating schedule for Reception coverage during lunch hour and breaks, when and where needed.

QUALIFICATIONS

• Education: Bachelor’s degree or equivalent work experience required
• Experience Required: 5 - 7 years of experience in an administrative role, preferably in financial services
• Proficiency with Microsoft Office suite – particularly Outlook, Word, Excel, PPT

General Requirements

• Demonstrates an eager, can-do attitude, willing and wanting to learn and take on projects as needed in dynamic environment
• Excellent writing and communication skills are required
• Must be very organized
• Ability to manage time and priorities well in a deadline-driven, fast paced department
• Excellent problem-solving capabilities, with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues.
• Strong interpersonal skills and ability to multitask
• Strong phone etiquette
• Technology savvy and willing to learn new systems in a short period of time
• Highly responsive and able work on evenings and weekends when needed to support business needs

Compensation

The anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role. $80,000 - $100,000

Benefits

• Comprehensive Medical/Rx, Dental and Vision plans
• 401(k) program with company match
• Flexible Savings Accounts (FSA)
• Healthcare Savings Accounts (HSA) with company contribution
• Basic and Voluntary Life Insurance
• Long-Term Disability (LTD) and Short-Term Disability (STD) insurance
• Employee Assistance Program (EAP)
• Commuter Benefits plan for parking and transit
• Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Ares Management Corporation (NYSE: ARES) is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across the credit, real estate, private equity and infrastructure asset classes. We seek to provide flexible capital to support businesses and create value for our stakeholders and within our communities. By collaborating across our investment groups, we aim to generate consistent and attractive investment returns throughout market cycles. As of June 30, 2026, Ares Management's global platform had approximately $671billion of assets under management(1) with more than 4,400 employees operating across North America, South America, Europe, Asia Pacific and the Middle East. For more information, please visit www.aresmgmt.com.

Ares Management LLC (together with its related operating and administrative subsidiaries, “Ares Management”) is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law. Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. (1) As of June 30, 2026. AUM amounts include funds managed by Ivy Hill Asset Management, LP., a wholly owned portfolio company of Ares Capital Corporation and registered investment adviser.