Administrative Assistant

Port Health; New Bern (NC); On-site; USD 18,000 - 26,000; Part time

Benefits offered by this job

403(b) Retirement Plan

Employee Assistance Program

PSLF qualifying employer

Job summary

Easterseals PORT Health is seeking a dependable Administrative Assistant to support our EMPOWER location in New Bern. This part-time, on-site role helps keep the office organized and welcoming for staff, visitors, and clients, with a typical work schedule from 1:00 p.m. to 5:00 p.m.

Monday through Friday. You will answer phones, greet visitors, support meetings, and maintain an organized environment while handling sensitive information with discretion.

Qualifications

• 2+ years of administrative or office support experience preferred.

Responsibilities

• Provide day-to-day administrative support to the entire office.
• Serve as the first point of contact for visitors, clients, and employees.
• Answer and direct incoming phone calls with professionalism and discretion.
• Sort and distribute mail, prepare outgoing mail, monitor postage, and maintain office supplies.
• Prepare meeting materials, copy and bind documents, and handle mail merges as needed.
• Support meeting logistics including setup and reset of conference rooms to ensure a professional environment.

Skills

Administrative experience

Microsoft Office proficiency

Organizational skills

Clear communication

Attention to detail

Discretion

Independent work

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Do you enjoy keeping things organized, supporting leadership, and helping an office run smoothly day to day? Easterseals PORT Health is seeking a dependable and detail-oriented Administrative Assistant to join our EMPOWER location in New Bern. This is a visible, trusted role where your organization, judgment, and follow-through make a real difference in how the office functions every day.

You will help manage daily administrative needs and contribute to a professional, welcoming environment for staff, visitors, and clients.

Voted Raleigh's Best Nonprofit Organization and Raleigh's Best Mental Health Services two years in a row!**

Your Role in Our Mission

At Easterseals PORT Health, the work we do every day supports individuals and families across North Carolina and Virginia. In this role, you help make that work possible by supporting the leadership and operations behind the scenes.

The Administrative Assistant helps ensure the day runs smoothly by providing essential front-office and administrative support. This includes answering phones, greeting visitors, supporting meetings, and maintaining an organized environment. Handling these tasks allows our leaders and teams to stay focused on delivering services and advancing our mission.

What You'll Do

• As the Administrative Assistant, you'll provide day-to-day administrative support to the entire office.
• Serve as a professional and courteous first point of contact for visitors, clients, and employees.
• Answer and direct incoming phone calls with professionalism, discretion, and sound judgment.
• Sort and distribute incoming mail and packages, prepare outgoing mail, monitor and replenish postage meter funds, order and maintain office and breakroom supplies, copy and bind meeting materials, and complete mail merges as needed.
• Additional responsibilities include supporting meeting logistics including set up and reset of conference rooms before and after meetings to ensure a clean, organized, and professional environment.
• You'll assist with special projects and administrative initiatives, handle sensitive information with discretion and confidentiality, and develop an understanding of internal departments and call-routing protocols.

What We're Looking For

• 2+ years of administrative or office support experience preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills and clear communication
• High attention to detail and follow-through
• Ability to handle sensitive situations with professionalism and discretion
• Professional, approachable demeanor and good judgment
• Ability to work both independently and collaboratively
• Comfort working in an environment with fluctuating priorities and varying workloads
• Willingness to learn internal departments and call-routing protocols

How You'll Benefit

You’ll join a mission-driven organization that values professionalism and consistency. This is a part-time, on-site position with a regular weekday schedule, Monday through Friday from 1:00 p.m. to 5:00 p.m., with a 30-minute lunch break.

A full benefits package is available for benefits-eligible positions.

Compensation & Benefits

• Hourly pay: Starting at $16 per hour, based on experience
• 403(b) Retirement Plan
• Employee Assistance Program and legal services support
• Public Service Loan Forgiveness (PSLF) qualifying employer

About Easterseals PORT Health

Easterseals PORT Health is a trustworthy, compassionate partner providing exceptional disability, behavioral health, and addiction treatment services to help our neighbors live their best lives. Our diverse and inclusive team supports more than 40,200 children, adults, and families across North Carolina and Virginia.

Easterseals PORT Health is an Inclusive Culture, Diverse Voices, Embracing Potential, Authentic Self, and Learning and Growing (IDEAL) organization.