Administrative Assistant

Smithfield Foods; Nevada (IA); On-site; USD 42,000 - 56,000; Full time

Job summary

Smithfield Foods is seeking an Administrative Assistant to provide wide-ranging administrative support across the campus and business units, handling confidential tasks and projects in a fast-paced environment. You will organize calendars, coordinate meetings, prepare reports, and track expenses while collaborating with managers and external partners.

The role requires a High School Diploma or GED and 2+ years of related experience; strong communication, discretion, and MS Office proficiency are

Qualifications

• High School Diploma or GED and 2+ years related experience.
• Experience providing administrative support to managers in a large multi-national company, preferred.
• Detail oriented, organized with ability to successfully multi-task and think differently to drive innovative ideas.
• Positive, tenacious attitude; strong verbal and written communication, and project management skills.
• Solid typing, grammar, spelling and proof-reading skills.
• Discretion, good judgment ability, adaptable and versatile individual.

Responsibilities

• Provides routine assistance to managers on a day-to-day basis.
• Works semi-independently on projects related to the campus and business units.
• Prepares reports, gathers, summarizes, and analyzes data; organizes and maintains correspondence and records.
• Pro-actively manage and maintain calendar for the business.
• Organize meetings and travel scheduling and arrangements.
• Track and reconcile monthly statements; complete and submit expense reports.
• Communicates instructions with various individuals and departments at all levels.
• Accountable for various daily, weekly and monthly reporting within several business units.

Skills

Administrative support

Calendar management

Communication skills

Multi-tasking

Education

High School Diploma or GED

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

Have a seat at our table. When you join Smithfield, you become part of something special - a company that's sustainably feeding people around the world, producing good food the right way with respect for our people, animals, communities and planet. With opportunities across locations and functions, a culture grounded in our Core Four values - gratitude, communication, respect and accountability - and a strong commitment to learning, collaboration, and innovation, Smithfield offers challenging and rewarding careers where you can grow, contribute and make a real impact.

The Administrative Assistant completes a wide range of administrative support related duties, sensitive assignments, projects and reports in a confidential and professional manner. The Administrative Assistant will be a resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.

Core Responsibilities

• Provides routine assistance to managers on a day-to-day basis.
• Works semi-independently on a variety of projects related to the campus and business units.
• Prepares reports, gathering, summarizing, and analyzing data; organizes and maintains correspondence and records, following up on pending matters.
• Pro-actively manage and maintain an accurate and detailed calendar for the business.
• Organize internal and external meetings for various levels within the organization, including logistical and substantive preparation; manage all travel scheduling and arrangements anticipating and resolving conflicts independently.
• Track and reconcile monthly credit card statements; complete and submit expense reports, and other expenditures accurately and in a timely manner.
• Communicates and/or coordinates instructions and desires with various individuals and/or departments at all levels of the organization, the managers team, which may include external customers and clients.
• Accountable for various daily, weekly and monthly reporting within several business units. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.

• High School Diploma or General Education Degree (GED) and 2+ years related experience, required.
• Experience providing administrative support to managers in a large multi-national company, preferred.
• Detail oriented, organized with ability to successfully multi-task and think differently to drive innovative ideas.
• Positive, tenacious attitude; strong verbal and written communication, and project management skills.
• Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally.
• Solid typing, grammar, spelling and proof-reading skills.
• Strict ability to maintain confidentiality and discretion at all times.
• Discretion, good judgment ability, adaptable and versatile individual.
• Proficiency in MS Office: EXCEL, PowerPoint, Outlook.
• Ability to work well with others in fast paced, dynamic environment.
• Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.
  Relocation Package AvailableNo

EEO Information

Smithfield is an equal opportunity employer committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identity, protected veterans status, status as a disabled individual or any other protected group status or non-job characteristic as directed by law.

If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment selection process, please call us at 757-357-1595.