Administrative Assistant

Smithfield Foods; Nevada (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Relocation package available

Job summary

Smithfield Foods is seeking an Administrative Assistant to provide a wide range of confidential support to managers and business units. You will organize calendars, coordinate meetings and travel, prepare reports, and handle sensitive information with discretion in a fast-paced, multinational environment.

Ideal candidates have a High School Diploma or GED and 2+ years of related experience, strong MS Office skills (Excel, PowerPoint, Outlook), and a proven ability to multi-task with accuracy

Qualifications

• High School Diploma or GED and 2+ years related experience, required.
• Experience providing administrative support to managers in a large multi-national company, preferred.
• Proficiency in MS Office: Excel, PowerPoint, Outlook.
• Detail oriented, organized with ability to multi-task and drive ideas.

Responsibilities

• Provides routine administrative support to managers on a day-to-day basis.
• Works semi-independently on projects related to campus and business units.
• Prepares reports, gathers and analyzes data, maintains records and correspondence.
• Manage and maintain an accurate calendar for the business.
• Organize meetings and travel, coordinating logistics and preparation.
• Track and reconcile expenses and credit card statements.
• Communicate instructions across levels and departments, including external contacts.
• Produce daily, weekly and monthly reporting across business units.
• May perform other duties as assigned.

Skills

MS Office proficiency

Calendar management

Communication skills

Confidentiality

Multi-tasking

Education

High School Diploma or GED

Tools

Microsoft Office (Excel, PowerPoint, Outlook)

Job description

Have a seat at our table. When you join Smithfield, you become part of something special – a company that's sustainably feeding people around the world, producing good food the right way with respect for our people, animals, communities and planet. With opportunities across locations and functions, a culture grounded in our Core Four values – gratitude, communication, respect and accountability – and a strong commitment to learning, collaboration, and innovation, Smithfield offers challenging and rewarding careers where you can grow, contribute and make a real impact.

The Administrative Assistant completes a wide-range of administrative support related duties, sensitive assignments, projects and reports in a confidential and professional manner. The Administrative Assistant will be a resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.

Core Responsibilities

• Provides routine assistance to managers on a day-to-day basis.
• Works semi-independently on a variety of projects related to the campus and business units.
• Prepares reports, gathering, summarizing, and analyzing data; organizes and maintains correspondence and records, following up on pending matters.
• Pro-actively manage and maintain an accurate and detailed calendar for the business.
• Organize internal and external meetings for various levels within the organization, including logistical and substantive preparation; manage all travel scheduling and arrangements anticipating and resolving conflicts independently.
• Track and reconcile monthly credit card statements; complete and submit expense reports, and other expenditures accurately and in a timely manner.
• Communicates and/or coordinates instructions and desires with various individuals and/or departments at all levels of the organization, the managers team, which may include external customers and clients.
• Accountable for various daily, weekly and monthly reporting within several business units.
• The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
• May perform other duties as assigned.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals to perform the essential functions.
• High School Diploma or General Education Degree (GED) and 2+ years related experience, required.
• Experience providing administrative support to managers in a large multi-national company, preferred.
• Detail oriented, organized with ability to successfully multi-task and think differently to drive innovative ideas.
• Positive, tenacious attitude; strong verbal and written communication, and project management skills.
• Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally.
• Solid typing, grammar, spelling and proof-reading skills.
• Strict ability to maintain confidentiality and discretion at all times.
• Discretion, good judgment ability, adaptable and versatile individual.
• Proficiency in MS Office: EXCEL, PowerPoint, Outlook.
• Ability to work well with others in fast paced, dynamic environment.
• Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.

Relocation Package Available

No EEO Information

Smithfield is an equal opportunity employer committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identity, protected veterans status, status as a disabled individual or any other protected group status or non-job characteristic as directed by law. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment selection process, please call us at 757-357-1595.

At Smithfield, good food starts with good people. "Good food. Responsibly.®" is more than just our tagline; it's what we do. We provide good jobs. We take good care of our animals. We are good stewards of the environment. We do good in our local communities.

Smithfield is proud to offer robust, flexible and affordable benefit plans and programs to support our team members and their loved ones, and with out-of-pocket costs, on average, 20 percent less than plans offered by other employers. Beyond our medical plans, our Be Well programs offer tools and resources to enhance your quality of life, at no additional cost. These programs are uniquely tailored to our Smithfield team and provide support for elective surgeries, weight loss, mental health, cancer, kidney disease, diabetes, smoking cessation, asthma, maternity management and more. Our company invests in your future. We offer comprehensive training and professional development programs designed to help you reach your full potential. Through LinkedIn Learning, employees can access on‑demand courses, professional certificates, and skill‑based training to build capabilities aligned with career and business needs. Our partnership with Guild supports your continuing education with tuition assistance covering English language learning, high school completion, and degree programs, while our leadership development initiatives nurture high‑potential talent. We also offer unique benefits like our Smithfield Scholarship Program for employees’ children.

Headquartered in Smithfield, Virginia, since 1936, Smithfield Foods, Inc. is an American food company with a leading position in packaged meats and fresh pork products. With a diverse brand portfolio and strong relationships with U.S. farmers and customers, we responsibly meet demand for quality protein around the world. For more information, visit www.smithfieldfoods.com. We believe in the power of protein to end food insecurity and have donated hundreds of millions of food servings to our communities. Smithfield boasts a portfolio of high-quality iconic brands, such as Smithfield®, Eckrich® and Nathan's Famous®, among many others.

For more information, visit www.smithfieldfoods.com and connect with us on Facebook, X, formerly known as Twitter, LinkedIn, and Instagram.