Administrative Assistant

Natick; Natick (MA); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Paid holidays

Job summary

The Natick Police Department Administrative Assistant provides essential clerical support, responding to public records requests and assisting day-to-day operations. The role requires careful attention to detail and teamwork with staff to ensure accurate information is provided.

Responsibilities include processing court documents, basic accounting tasks, and maintaining organized files. Full-time union position with health benefits, PTO, and holidays is offered.

Qualifications

• Associate’s degree in business or related field required.
• Minimum two years of experience in a detail-oriented administrative environment.
• Proficiency in Microsoft Office Suite including Excel.
• Knowledge of municipal or town department operations is highly desirable.
• Prior experience using the MUNIS system is strongly preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational skills and ability to work independently or collaboratively.
• Ability to pass an in-depth criminal background check.

Responsibilities

• Prepare correspondence, reports, forms, and other materials from oral and written instructions.
• Answer inquiries and provide information to callers or refer them to the appropriate person or agency.
• Prepare materials and process court documents.
• Perform routine accounting duties such as preparing bills for payment, payroll, and deposits.
• Manage document-related tasks such as faxing, photocopying, sorting and filing.

Skills

Detail-oriented

Organizational skills

Team collaboration

Discretion/confidentiality

Customer service

Education

Associate's degree in business or related field

Tools

Microsoft Office

Excel

MUNIS

Job description

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Police Department

The Administrative Assistant is responsible for providing administrative support, including but not limited to responding promptly to all public records requests in accordance with the Massachusetts Public Records Law. This position also supports the department's day-to-day administrative functions and requires close collaboration with staff to ensure all requested information is accurately and thoroughly obtained.

Responsibilities:

• Preparingcorrespondence,reports,forms,andotherwrittenmaterialsfromoraland written instructions
• Answeringinquiries,providinginformationtocallers,orreferringthemtotheappropriate personoragency
• Preparingmaterialsandprocessingcourtdocuments
• Performingroutineaccountingdutiessuchaspreparingbillsforpayment,compiling departmentpayrollandtimesheets,andpreparingdeposits
• Managing document-related tasks such as faxing, photocopying, sorting, filing, and maintaining organized office files
• Respondingtopublicrecordsrequests,complaints,andinquiriesfromcitizensinpersonor referringthemasappropriate
• Receivingpaymentsforthedepartmentandperformingothercustomerservice-related duties
• Conducting research and compiling data for departmental reports

Qualifications:

• Associate’sdegreeinbusinessorarelatedfield
• Minimumoftwoyearsofexperienceinadetail-orientedadministrativeenvironment
• ProficiencyinMicrosoftOfficeSuite,includingExcel
• Workingknowledgeofmunicipalortowndepartmentaloperationsishighlydesirable
• PriorexperienceusingtheMUNISsystemisstronglypreferred
• Abilitytomaintainconfidentialityandexercisesoundjudgment
• Strongorganizationalskillswiththeabilitytoworkbothindependentlyandcollaboratively
• Ability to pass an in-depth criminal background check
• Full-time(37.5-hours/week)unionposition
• Occasionaleveningmeetingsmayberequired
• Pay range is from $27.0571-$32.5264 per hour, with step increases outlined in the union agreement
• Full health benefits, paid time off, paid holidays, and more.