Administrative Assistant

Koorsen Fire & Security; Nashville (TN); On-site; USD 26,174 - 34,440; Full time

Benefits offered by this job

Health package

Bonus program

Life insurance

401k

Paid holidays

Generous PTO

Tuition reimbursement

Career growth

Job summary

Koorsen Fire & Security in Nashville, TN is seeking an Administrative Assistant to join our team. This role provides essential clerical support, answers calls, processes data entry, and helps keep daily operations running smoothly.

The ideal candidate will have 1+ years of administrative experience, strong communication skills, and proficiency with Microsoft Office. We offer competitive pay, benefits, and opportunities for career growth.

Qualifications

• 1+ years of Administrative Assistant experience in the service industry.
• 1+ years of accounts receivable experience.
• Pass drug and background screenings.
• Strong written and verbal communication skills.
• Proficiency working in Microsoft Suite: Outlook, Word, Excel, and PowerPoint.
• High school diploma or GED equivalent.
• Strong organizational, time management, and basic mathematical skills.
• Proficiency working with a computer, using email, and with Microsoft Suite; Outlook, Word, Excel.
• Ability to effectively answer and route phone calls on a multi-line system.
• Ability to use a 10-key pad to perform data entry efficiently, accurately, and promptly.
• Pass drug and background screening.

Responsibilities

• Provide administrative and clerical support to branch personnel.
• Answer phone calls.
• Data entry.
• Customer service.
• Schedule technicians.
• Interact with customers, vendors, and co-workers professionally.
• Open willingness to continual learning.
• Order equipment.
• Billing and invoicing.
• Demonstrate an understanding of and follow all safety regulations and practices.
• Follow all Koorsen policies, procedures, and core values.
• Any other duties deemed appropriate by management.

Skills

Strong written and verbal коммуника

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Becoming the leader in the fire and security industry takes talent‑yours. We are looking for an Administrative Assistant in the Nashville, TN, area to join our best‑of‑the‑best team as we drive the industry forward and pursue excellence in everything we do. We want to hear from you if you're up for the challenge!

At Koorsen, we don't provide jobs; we provide careers. A career at Koorsen includes competitive pay, a significant health package, an annual bonus program, life insurance, continuous learning offerings, 401k, paid holidays, generous PTO, tuition reimbursement, career growth opportunities, and more.

Salary $19 - $25 / hour, depending upon experience.

Responsibilities

• Provide administrative and clerical support to branch personnel.
• Answer phone calls.
• Data entry.
• Customer service.
• Schedule technicians.
• Interact with customers, vendors, and co‑workers professionally.
• Open willingness to continual learning.
• Order equipment.
• Billing and invoicing.
• Demonstrate an understanding of and follow all safety regulations and practices.
• Follow all Koorsen policies, procedures, and core values.
• Any other duties deemed appropriate by management.

Required

• 1+ years of Administrative Assistant experience in the service industry.
• 1+ years of account receivable experience.
• Pass drug and background screenings.
• Strong written and verbal communication skills.
• Proficiency working in Microsoft Suite: Outlook, Word, Excel, and PowerPoint.
• High school diploma or GED equivalent.
• Strong organizational, time management, and basic mathematical skills.
• Proficiency working with a computer, using email, and with Microsoft Suite; Outlook, Word, Excel.
• Ability to effectively answer and route phone calls on a multi‑line system.
• Ability to use a 10‑key pad to perform data entry efficiently, accurately, and promptly.
• Pass drug and background screening.

Physical Demands

• Must be able to sit for long periods.
• Must effectively use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• Must be able to perform some repetitive motions while using a computer.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand, walk, use hands to finger, handle, or feel, and reach with hands and arms.

Hiring Process (in addition to an interview)

1. New hires must complete the I-9 Verification form within three days of employment. The U.S. Department of Justice and Immigration and Immigration and Naturalization Services require this form. It is used to verify your identity and right to work in the United States. In addition, we verify employment eligibility via E-Verify.
2. All Positions require background checks with criminal courts, state and county repositories of criminal records, and the Department of Motor Vehicles.
3. Tests for Evidence of Substance Abuse by urinalysis test are required if this application results in an offer of employment.

Work Hours: 8:00 AM – 4:45 PM (Monday – Friday)