Administrative Assistant

Talentify; Munster (IN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Wellness program

HSA

Retirement plan

Life insurance

Disability protection

EAP

Fitness discount

Tuition assistance

PTO

Rewards program

Job summary

Powers Health is seeking an Administrative Assistant to provide high-level administrative and operational support to the Executive Director of Orthopedics. You will assist in physician and leadership communication, meeting coordination, project tracking, data preparation, reporting, and document management.

The role requires discretion with confidential information and serves as a professional liaison to internal and external stakeholders.

Qualifications

• Minimum of a high school diploma; higher degree preferred.
• 3+ years of administrative/executive assistant experience in healthcare.
• Experience working with physicians and clinical leadership preferred.
• Strong organization and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate daily administrative functions for the Executive Director of Orthopedics.
• Support physician and leadership communication and meeting logistics.
• Track projects, prepare data, and generate reports.
• Manage documents and handle sensitive information confidentially.
• Serve as a professional point of contact for internal and external stakeholders.

Skills

Organizational skills

Time management

Prioritization

Written & verbal communication

Confidentiality

Independent work

Healthcare admin experience

Microsoft Office proficiency

Education

High school diploma or equivalent; Associate degree or higher in Business Administration/Healthcare Administration

Tools

Microsoft Office Suite

Job description

Job Description:

The Administrative Assistant provides high-level administrative and operational support to the Executive Director of Orthopedics. This position supports the coordination and daily administrative functions of the service line, including physician and leadership communication, meeting coordination, project tracking, data preparation, reporting, document management, and special projects. The Administrative Assistant serves as a professional and responsive point of contact for internal and external stakeholders and maintains a high level of confidentiality when handling sensitive operational, financial, physician, employee, and patient-related information.

Required Skills & Qualifications:

• Minimum High school diploma or equivalent. Associate degree or higher in Business Administration, Healthcare Administration or a related field.
• Minimum of 3 years of administrative, executive assistant, healthcare administrative, or related experience. Experience in a hospital or healthcare environment is preferred.
• Experience working with physicians and clinical leadership preferred.
• Strong organizational, time-management, and prioritization skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to work independently and exercise sound judgment.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Your Extraordinary Career Starts Here

We invite you to join our team of professionals where your unique talents will be well utilized in a work environment that promotes your further growth and development. In return for your valuable service and contributions, Powers Health offers a competitive wage and benefits package along with the necessary tools, resources, and mentoring opportunities to support your career advancement goals.

Our comprehensive benefits program includes, but is not limited to:

• Medical, dental and vision coverage
• Wellness program, including free screenings
• Healthcare and Dependent Care Spending Accounts (HSA)
• Retirement savings plan
• Life insurance
• Disability income protection
• Employee Assistance Program (EAP)
• Fitness center discount program
• Tuition assistance and career development
• Paid Time Off (PTO)
• Reward and recognition programs