Administrative Assistant

Experis Austria; Mooresville (NC); On-site; USD 42,000 - 46,000; Full time

Job summary

Experis Austria is recruiting a Legal Administrative Assistant to support the Employment Litigation Team and Legal Department Leadership in Mooresville, NC. You will handle confidential information, manage calendars, prepare reports, and coordinate multiple priorities in a professional corporate setting.

You will interact with lawyers and executives, support billing and reporting systems, and help maintain organized matter/document management.

Qualifications

• High school diploma/GED or equivalent relevant experience.
• Experience supporting legal professionals in a law firm or corporate legal department.
• Advanced proficiency with Microsoft Office Suite.
• Experience handling confidential and sensitive information.
• Strong organizational, communication, and time-management skills.
• Experience with document management, matter management, billing, or reporting systems.
• Ability to manage multiple priorities in a professional, fast-paced environment.

Responsibilities

• Provide administrative support to the Employment Litigation Team.
• Manage the legal group mailbox and serve as an intake point for employment litigation matters.
• Maintain legal documents and information within matter/document management systems.
• Generate reports using system query tools.
• Support Legal Operations and departmental processes.
• Process and track legal invoices using billing and payable systems.
• Assist with legal spend reporting, budgets, expenses, and projections.
• Prepare spreadsheets, reports, presentations, charts, and graphs.
• Conduct research and assist with day-to-day operational needs.
• Manage calendars for Legal Department leaders.
• Coordinate meetings and ensure leaders have necessary materials.
• Prepare correspondence, presentations, documents, and communications.
• Serve as a professional point of contact for internal and external stakeholders.
• Provide support to up to two Vice Presidents within the Legal Department.
• Handle sensitive legal and business information with discretion.
• Maintain organized systems for securing confidential documents.
• Coordinate special events, meetings, logistics, catering, and supplies.
• Manage multiple priorities while maintaining accuracy and attention to detail.

Skills

MS Office proficiency

Organizational skills

Communication skills

Time management

Confidential information handling

Calendar management

Reporting

Billing systems

Education

High school diploma/GED

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Document management systems

Matter management systems

Billing systems

Job description

We’re looking for a Legal Administrative Assistant to support an Employment Litigation Team and Legal Department Leadership in a professional corporate environment.

This is a great opportunity for someone with law firm or corporate legal experience who is comfortable handling confidential information, supporting senior leaders, managing calendars, preparing reports, and coordinating multiple priorities.

Pay : $20-22/hr

Location: Mooresville, NC – SSC

Work Model: Full-Time | 100% Onsite

Schedule: Monday–Friday | 8:00 AM–5:00 PM

Assignment: 12 Weeks

What You'll Do: Legal & Litigation Support

• Provide administrative support to the Employment Litigation Team.
• Manage the legal group mailbox and serve as an intake point for employment litigation matters.
• Maintain legal documents and information within matter/document management systems.
• Generate reports using system query tools.
• Support Legal Operations and departmental processes.

Reporting & Operations

• Process and track legal invoices using billing and payable systems.
• Assist with legal spend reporting, budgets, expenses, and projections.
• Prepare spreadsheets, reports, presentations, charts, and graphs.
• Conduct research and assist with day-to-day operational needs.

Leadership & Executive Support

• Manage calendars for one or more Legal Department leaders.
• Coordinate meetings and ensure leaders have necessary materials.
• Prepare correspondence, presentations, documents, and communications.
• Serve as a professional point of contact for internal and external stakeholders.
• Provide support to up to two Vice Presidents within the Legal Department.

Confidentiality & Organization

• Handle sensitive legal and business information with a high degree of discretion.
• Maintain organized systems for securing and managing confidential documents.
• Coordinate special events, meetings, logistics, catering, and supplies.
• Manage multiple priorities while maintaining accuracy and attention to detail.

What We're Looking For

Required

• High school diploma/GED or equivalent relevant experience.
• Previous experience supporting legal professionals in a law firm or corporate legal department.
• Advanced proficiency with Microsoft Office Suite.
• Experience handling confidential and sensitive information.
• Strong organizational, communication, and time-management skills.
• Experience with document management, matter management, billing, or reporting systems.
• Ability to manage multiple priorities in a professional, fast-paced environment.

Preferred

• Bachelor's degree.
• North Carolina Notary Public Certification.
• Experience supporting attorneys, legal executives, or Vice Presidents.
• Experience with legal operations, litigation support, legal billing, or legal spend management.

If you have legal administrative experience, strong Microsoft Office skills, excellent organization, and the ability to handle confidential information professionally, we'd love to hear from you!