Administrative Assistant

Ingersoll Rand; Moody (AL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health care options

Dental and vision coverage

401(k) plan

Paid time off

Employee stock grant

Job summary

Ingersoll Rand is looking for an Administrative Assistant to provide operational support for the Moody Service Center. The role includes greeting visitors, managing correspondence, compiling reports, and maintaining files. Candidates should have at least 3 years of experience in an administrative role, be proficient in Microsoft Office, and possess strong communication skills.

This position is full-time and based 100% onsite. Ingersoll Rand offers a comprehensive benefits package including health care, life insurance, and a robust 401(k) plan.

Qualifications

• 3+ years of experience with administrative role supporting mid-size teams.
• 3+ years of experience with being proficient in Microsoft Office software.

Responsibilities

• Greeting and assisting visitors.
• Manages front desk phone & email correspondence.
• Develop and distribute correspondence, reports, and presentations.
• Compile and maintain reference manuals.
• Plan and coordinate events and trainings.

Skills

Proficient in Microsoft Office software

Typing speed of 45 words per minute

Effective communication skills

Education

HS Diploma or GED preferred

Higher education or certificate

Job description

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Title

Administrative Assistant

Location

Moody, AL (Gardner Denver Nash - 2150 A E Moore Rd. Moody, AL 35004)

Shift

Monday - Friday 6:30am - 3:30pm - Not hybrid or remote - Direct Hire, Full Time

Job Overview

The Service Coordinator provides operational support for the Moody Service Center facility including clerical, administrative, and/or technical responsibilities.

Responsibilities

• Greeting and assisting visitors.
• Manages front desk phone & email correspondence.
• Develop and distribute various correspondence, reports, and presentations.
• Compile and maintain any reference manuals or other document manuals.
• Plan, schedule and/or coordinate events, trainings, etc.
• Entering timesheets (updating hours on SQDIP tab).
• Maintains and orders supplies.
• Maintains departmental files.
• Schedules maintenance on equipment and the building.
• May create purchase requisitions (pending access approval).
• Scanning, shredding, and maintaining e-files according to standard defined process.
• Check COI book for all vendors who enter the building if their COI is current and if they have watched the safety video in the last year.
• Repairs / Remans preparing to ship to customer – Emails / Follow‑ups when pump is a week away from shipping.
• UX – Opening reman jobs, processing incoming cores, core process and core tracking.
• Preparing job packets.
• May create shipping documents for incoming/outgoing shipments.
• Creates and maintains log sheets, forms, charts, graphs, etc.
• Running weekly reports.
• Processes scrap letters.
• Maintains record system to ensure appropriate training is completed and recorded by ISO.
• May assist with software training and provide technical support for department users.
• Supports quality objectives through utilization of quality work instructions, requisitions, and corrective action notices.
• May maintain and/or generate quality reports.

Requirements

• 3+ years of experience with administrative role supporting mid‑size teams.
• 3+ years of experience with being proficient in Microsoft Office software.

Core Competencies

• Must be able to type 45 words per minute.
• Able to work in fast paced work environment.

Preferences

• HS Diploma or GED preferred. Higher education or certificate is a plus.
• Experience in manufacturing, sales, or service environment.
• Effectively communicate with all levels of the organization.

Travel & Work Arrangements

This position will be based 100% onsite at our Moody, AL facility.

What We Offer

At Ingersoll Rand, we embrace a culture of personal ownership—taking responsibility for our company, our communities, and our environment, as well as our individual health and well‑being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond.