Administrative Assistant

Bar Capital Global; Montgomery Township (NJ); On-site; Part time

Job summary

A leading company is seeking an Administrative Assistant to support their executive team. This part-time role involves managing sensitive tasks, organizing communications, and coordinating schedules. With potential for full-time conversion after 12 months, this position is ideal for highly organized, proactive individuals with experience in administrative roles.

Qualifications

• 3+ years in a high-level administrative or executive assistant role.
• Manage confidential information discreetly.
• Basic experience with AI productivity tools is a plus.

Responsibilities

• Set daily team agenda and take meeting notes.
• Coordinate daily calendars and travel logistics.
• Organize communications, including emails and document handling.

Skills

Organizational skills

Communication skills

Confidentiality

Tech-savvy

Proficiency in Microsoft Office

Proficiency in Google Workspace

Experience with AI productivity tools

Job description

This range is provided by Bar Capital Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $35.00/hr

Direct message the job poster from Bar Capital Global

not apply if you are unable to commute to Skillman, NJ at least 3 days a week.**

Pay: $25–$35/hour based on experience, with opportunity to convert to full-time after 12 months

About Bar Capital

We apply institutional rigor to uncover opportunities of great value in complex private markets. With a focus on high-growth, highly regulated sectors, we specialize in sourcing and investing into opportunities in cannabis, real estate, and technology.

Role Overview

We are hiring an Administrative Assistant to support our executive team. This role requires an experienced, proactive, organized, and tech-savvy individual capable of managing sensitive tasks with professionalism and discretion.

Key Responsibilities

• Set daily team agenda
• Take notes at meetings and create appropriate follow-up actions
• Coordinate daily calendars, meetings, and travel
• Organize communications, including emails, calls, and document handling
• Prepare and manage data rooms for investor decks, M&A files, and regulatory and administrative records
• Assist with production of events
• Utilization and recording of AI-enabled SOPs
• Ad hoc tasks to support the activities of the executive team

Qualifications

• 3+ years in a high-level administrative or executive assistant role
• Strong organizational and communication skills
• Ability to manage confidential information discreetly
• Proficient in Microsoft Office, Google Workspace, and digital task managers
• Basic experience using AI productivity tools (e.g., ChatGPT, Notebook LM, Claude) not required but a plus

Why Join Us

You’ll be part of a lean, high-performance team involved in high-growth ventures. After one year, this position has the potential to convert to full-time based on performance and business needs.

Seniority level

• Mid-Senior level

Employment type

• Part-time

Job function

• Administrative

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