Administrative Assistant

Signode Brasileira Ltda; Monroe (LA); Hybrid; USD 54,156,000 - 66,907,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k

Paid time off

Life insurance

Wellness perks

Job summary

Signode, a leading transit packaging company, seeks an Administrative Assistant to support office operations in Monroe, LA. You will contribute to organization and communications, handling confidential data and assisting managers and CSR backups.

The role requires proficiency in MS Office (Excel, Teams, Outlook 365) and working knowledge of an ERP system (Order Entry) with D365 beneficial. Excellent attention to detail is essential.

Qualifications

• High School diploma or GED; degree preferred.
• Minimum 1 year of progressive administrative experience.
• Proficient with Microsoft Office Suite (Excel, Teams, Outlook 365).
• ERP knowledge (Order Entry) and D365 beneficial.

Responsibilities

• Answer telephones, route messages, greet visitors.
• Filing, typing, copying, mailing, scheduling meetings.
• Prepare Bill of Ladings, load lists, Pro-labels for shipments.
• Create, track, & issue purchase orders for plant and office supplies.
• Invoice processing—logging and GL coding, scanning, uploading for AP invoices.
• Log daily scrap bale reports in tracking system.
• Weekly cycle counts—issue & track packaging supplies and inventory.
• Safety tracking—log inspections, PPE, and guarding.
• Assist with monthly physical inventory and data entry for reports.
• Handle confidential information with discretion.
• CSR backup and cross-train for other administrative roles.
• Other duties assigned by Plant Manager.

Skills

Microsoft Office

Excel

Teams

Outlook 365

Education

High School diploma or GED

Tools

Order Entry ERP

D365

Job description

With over $2B in revenue, 80+ manufacturing facilities across 6 continents and over 9,000 employees worldwide, Signode is a leading manufacturer of a broad spectrum of transit packaging consumables, tools, software, and equipment that optimize end-of-line packaging operations and protect products in transit. Signode brings this extensive product portfolio together under hundreds of trusted brands to offer complete transit packaging solutions to its customers.

We produce strap, stretch and protective packaging. We also manufacture packaging tools and equipment used to apply the bulk packaging materials. These commercial packaging products are used to pack, bundle, unitize, protect, and secure goods during warehousing and transit. Our company is a pioneer in the industrial packaging sector with a long history of customer-focused innovations in materials, processes and automation technology that have revolutionized the sector.

Headquartered in Tampa, Florida, we are proud to be the Transit Packaging Division of Crown Holdings, Inc. We are excited to go to market as Signode and to share the portfolio of products, services and capabilities that make us the world’s premier end-of-line packaging company.

Job Description

Signode offers a comprehensive benefits package to full-time employees, which includes health, dental, vision, 401k, paid time off, life insurance, wellness perks, and more. Benefits begin the month following the hire date.

The hourly wage for this position ranges from $18.90 - $23.35 and varies based on specific responsibilities and geographic location. Starting hourly rate within this range will be determined based on the candidate's experience, qualifications, and/or skillset.

Summary:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. This position supports managers and employees through a variety of tasks related to organization and communication. We rely on their decision making and judgement to provide creativity in accomplishing goals. They are responsible for confidential and time sensitive data. They should be familiar with a variety of the field's concepts, practices and procedures.

Essential Functions:

• Answer telephones in a courteous manner, routes calls, take messages, answer routine inquiries and provide general information, greets, and directs visitors.
• Filing, typing, copying, mailing, organizing and scheduling meetings and appointments as requested.
• Prepare Bill of Ladings, load list, Pro-labels for shipments.
• Create, Track, & Issue purchase orders for plant supplies, maintenance, and office supplies.
• Invoice Processing – Logging and GL Coding, Scanning, and Uploading for AP invoices.
• Log Daily scrap bale reports into tracking system.
• Weekly Cycle Counts – Issue & Track for packaging supplies, glue, and paper inventory
• Safety Tracking – Collecting and logging Safety Inspections, Forklift, PPE, HazRec, Machine Guarding, etc.
• Assists with monthly physical inventory - process data entry for the Monthly inventory report and worksheet for physical paper count, data entry from paper tracker to inventory report for paper & Glue purchases, Finish Goods, and pounds shipped.
• Handle sensitive information in a confidential manner.
• CSR Backup - cross train to act as back up for CSR and other administrative roles.
• Any other duties assigned by Plant Manager.

Qualifications

Education:

High School diploma or GED, with degree from accredited school preferred.

Experience:

• Minimum 1 years of progressive administrative experience
• Demonstrated ability to exercise confidentiality
• Proficient in Microsoft Office Suite, specifically Excel, Teams, Outlook 365
• Working knowledge of an ERP system (Order Entry) and D365 beneficial not required
• Working knowledge/reading of fractions to decimals and vice versa. Convert Metric to Standard

Functional Success Drivers: These competencies are what we require for an individual to be successful in this role.

• Approachability
• Detail Oriented
• Interpersonal Savvy
• Integrity
• Problem Solving
• Organization/Planning

Additional Information

All your information will be kept confidential according to EEO guidelines.

The Company does not sponsor for employment-based visas for this position now or in the future.

Reasonable Accommodation Statement

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities.

Signode is committed to providing equal opportunities to all qualified applicants, including providing reasonable accommodations during our recruiting process. If you need any assistance or accommodation in applying for this position, please contact us at [emailprotected] .

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Signode participates in E-Verify and will provide the Department of Homeland Security your Form I-9 information to confirm your authorization to work in the United States.

Signode Industrial Group, LLC is an Equal Opportunity / Affuthative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

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