Administrative Assistant

Oral Arts Dental Laboratories, Inc; Mobile (AL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Retirement plan with company match

Disability benefits

Life Insurance

PTO and Holiday pay

Job summary

Oral Arts Dental Lab – Mobile, AL is seeking an Administrative Assistant to greet visitors, route inquiries, and support daily office operations. The role requires solid customer service, strong communication, and proficiency in Microsoft Office.

Responsibilities include coordinating case pickups, assisting accounting tasks, handling mail and file management, and supporting staff with varied administrative duties. Schedule: M-TH 7:30A-5:30P; pay based on experience.

Qualifications

• A high school diploma or GED equivalency is required.
• 1 to 2 years of directly related experience is preferred.
• Customer service experience is required.
• Must have a working knowledge of desktop applications including Microsoft Office including Word, Excel and Outlook.
• Must have excellent written and verbal communication skills.
• Must be able to multi-task and prioritize tasks.
• Must be able to work well in a team environment as well as an individual work environment.

Responsibilities

• Promptly greet visitors and ensure they are routed to their respective locations
• Coordinate case pickup calls and direct case pickup information to the appropriate party/driver; maintain a log of case pickups.
• Assist the Accounting Department with month-end job tasks.
• Process incoming and outgoing mail and overnight packages; sort and distribute all mail to appropriate individuals and departments.
• Print, mail, fax, scan, copy, laminate, staple, fold, sort, file, type, and other related tasks for administrative personnel and other company staff as needed.
• Other duties as assigned.

Skills

Customer service

MS Office

Communication skills

Multi-tasking

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

Company name: Oral Arts Dental Lab – Mobile, AL

Position: Administrative Assistant

Location: Mobile, AL

Schedule: M-TH 7:30A-5:30P

Pay/Salary is based on relevant experience.

Oral Arts is a full-service, family-owned and operated dental laboratory. We manufacture dental prostheses, such as crowns, bridges, implants, dentures, partials, orthodontic appliances, etc. and immediately need an Administrative Assistant.

Benefits Of Being Part Of The Oral Arts Team

• Health, Dental, and Vision Insurance
• Retirement plan with company match
• Disability benefits
• Life Insurance
• PTO and Holiday pay

Description Of Responsibilities Include, But Are Not Limited To

• Promptly greet visitors and ensure they are routed to their respective locations
• Coordinate case pickup calls and direct case pickup information to the appropriate party/driver; maintain a log of case pickups.
• Assist the Accounting Department with month-end job tasks.
• Process incoming and outgoing mail and overnight packages; sort and distribute all mail to appropriate individuals and departments.
• Print, mail, fax, scan, copy, laminate, staple, fold, sort, file, type, and other related tasks for administrative personnel and other company staff as needed.
• Other duties as assigned.

Required Experience

• A high school diploma or GED equivalency is required
• 1 to 2 years of directly related experience is preferred
• Customer service experience is required
• Must have a working knowledge of desktop applications including Microsoft Office including Word, Excel and Outlook
• Must have excellent written and verbal communication skills
• Must be able to multi-task and prioritize tasks
• Must be able to work well in a team environment as well as an individual work environment

Pay/Salary is based on relevant experience.

For information on Oral Arts, please visit our website at www.oralartsdental.com.

Pay/Salary Is Based On Relevant Experience.

For information on Oral Arts, please visit our website at www.oralartsdental.com.

With or without reasonable accommodation, the physical and mental requirements of this job include the following: seeing, hearing, speaking, and writing clearly. Occasional reaching with hands and arms, stooping, kneeling, crouching, and crawling. Frequent sitting, standing, and walking, which may be required for long periods and may involve climbing stairs regularly. Additional physical requirements may include Frequent lifting and/or moving up to 25 pounds and occasional lifting and/or moving up to 50 pounds.

Oral Arts Dental Laboratory is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.