Administrative Assistant

SIGMA-US; Missouri; On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Health insurance

Paid time off

Vision insurance

Job summary

Sigma Foods in Missouri is seeking an on-site Accounting/Office Administrator to manage accounts payable and receivable, apply cash to invoices, and prepare customer statements. The role supports office equipment, warehouse operations, and fleet-related duties. Work hours are Monday–Friday, 8:00am–4:30pm.

The position requires attention to detail, basic bookkeeping experience, and ability to coordinate with SAP and other ERP modules. Bilingual English/Spanish is a plus.

Qualifications

• Proficiency in Microsoft Office (Outlook, Word, Excel).
• One year of bookkeeping, AR/AP, or fleet controls experience preferred.
• Bilingual English/Spanish is a plus.

Responsibilities

• Process accounts payable and expense reimbursement funds.
• Review cost and inventory accuracy between SAP and HighJump.
• Ensure accurate application of funds with Accounts Receivable.
• Follow up with customers regarding statements and coordinate with sales.
• Prepare invoices and submit customer claims.
• Enter credit memos, promotions, and open deductions.
• Issue bill-back credits and book adjustments in SAP.
• Assist with converting customers to lockbox or ACH payments.
• Process inventory and company funds, including route settlements and petty cash.
• Reconcile petty cash expenditures.
• Provide fixed-asset information to Accounting.

Skills

Microsoft Office

Education

High School Diploma or GED

Tools

SAP ERP FI/CO/MM/PM

HighJump

Job description

Position Summary:

Process inventory and company funds, apply cash to invoices and open accounts receivable balances, prepare invoices, and issue customer statements. Support Office Administrators with duties related to office equipment, warehouse operations, industrial power equipment, and the private fleet. This is a on site Monday-Friday 8:00am-4:30pm position.

Essential Job Functions:

• Process accounts payable and expense reimbursement funds, including but not limited to checks and money orders.


• Review cost and inventory accuracy between SAP and HighJump systems.


• Ensure accurate application of funds in collaboration with Accounts Receivable.


• Follow up with customers regarding statements and work with the sales team.


• Prepare invoices and submit customer claims.


• Enter credit memos, promotions, and open deductions.


• Issue bill-back credits and book adjustments in SAP.


• Assist with converting customers to lockbox or ACH payments.


• Process inventory and company funds, including route settlements and petty cash.


• Reconcile petty cash expenditures.


• Follow up to ensure fixed-asset paperwork is current.


• Provide fixed-asset information to the Accounting Department.


• Set up new vendors and maintain current files, including W-9 forms and liability insurance documents.


• Maintain Sigma's CEDI signature catalog.


• Support the Marketing Department with shipping samples and sourcing coolers and dry ice.


• Coordinate maintenance and repairs, including fleet maintenance.


• Review, file, and maintain fleet reports, including fuel receipts and Driver Vehicle Inspection Reports.


• Gather accident reports and communicate them to the appropriate committee.


• Support FMCSA compliance.


• Coordinate sales equipment repairs and replacements.


• Perform other duties as assigned.

Minimum Qualifications:

• High school diploma, GED, or equivalent.

Preferred Qualifications:

• One year of experience in bookkeeping, accounts receivable, accounts payable, route cash settlement, inventory controls, or fleet controls.


• Proficiency in Microsoft Office, including Outlook, Word, and Excel.

Supervisory experience.

• Experience with SAP ERP modules FI, CO, MM, and PM.


• Bilingual fluency in English and Spanish, including reading, writing, and speaking.

Physical Requirements

Usual office environment with frequent sitting, walking, and standing, as well as occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand, and finger coordination, enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication and communication through automated devices, such as the telephone.

• 401(k)


• Dental insurance


• Employee assistance program


• Health insurance
  
• Paid time off


• Vision insurance


• And more......

Equal Employment Opportunity Statement

Sigma Foods and the Bar-S brand areEqual Opportunity Employers. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

#HP