Administrative Assistant

ROME GROUP; Missouri; On-site; USD 10,000 - 60,000; Full time

Job summary

A leading educational institution is seeking a professional Administrative Assistant to manage office tasks, provide information to parents, and support events. This position requires organization, interpersonal skills, and proficiency in Microsoft Office. Ideal candidates will have at least two years of administrative experience and a commitment to supporting children with diverse needs.

Benefits

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Qualifications

• 2 years administrative experience required.
• Familiarity with office phone systems and equipment.
• Ability to lift 25 pounds routinely and up to 50 pounds occasionally.

Responsibilities

• Answer main phone line and relay messages.
• Organize administration for center events.
• Administer electronic student records.

Skills

Microsoft Office

Organization

Time Management

Interpersonal Skills

Data Entry

Education

High School diploma or equivalent

Associate’s degree or higher preferred

Job description

Seeking a professional, team-oriented administrative assistant to join our team at Good Shepherd School for Children, an inclusive early learning and pediatric therapy center in St. Louis County. M-F, 12pm-6pm, in-person.

GSS Administrative Assistant

Job description

Responsibilities Include:

1. Answer the main telephone line for the school. Provides general information about enrollment. Relay messages to the appropriate personnel.

2. Appropriately greet and work with parents.

3. Global administration of electronic student records (graduations, change of classrooms, etc)

4. Responsible for organizing administration related to large center or parent association events such as Trunk or Treat, enrichment programs or Movie Night.

5. Assist President with holiday mailing, thank you letters and fundraising events.

6. Support classrooms as needed, including periodically filling in for short periods of time.

7. Other clerical/administrative duties including:

a) Maintains student files and documentation for in-center enrolled students/special needs students

b) Provide enrollment packets to new families at appropriate time.

c) Maintain all reports associated with new enrollments; immunization reports, email distribution list, etc.

d) Support director of early learning with reports/documents for State of Missouri.

e) Send monthly newsletters to parents.

f) Maintain/circulate monthly news/bdays/celebrations.

g) Ordering/receiving/distributing supplies.

h) Ability to code purchases and expenditures to proper accounts(per Dir. of Finance)

i) Support Dir. of Finance with filing and as needed.

NO BUDGET FOR RELOCATION

Skills, Knowledge and Abilities

1. Working knowledge of Microsoft Office products, including Word, Excel, Publisher and Outlook.

2. Excellent organization and time management.

3. Excellent interpersonal skills for greeting the public, parents, children and staff. Ability to work independently, and collaboratively with the administrative team, therapists and teachers.

4. Proficiency in Microsoft Office 365 products, including Word, Excel, Publisher and Outlook. Knowledge of Word and MailMerges, .pdf exports, spreadsheets a plus.

5. Data entry experience.

6. Knowledge of and ability to navigate office phone systems.

7. Graphic arts skills a plus—for purposes of fliers and promotional materials.

8. Experience with PC platforms, copy machines and other office equipment.

9. Comfort with and embracing of mission of a school serving children with and without special needs.

10. Adheres to all policies and procedures regarding employees, parents and children.

11. Ability to lift 25 pounds routinely, and up to 50 pounds on occasion. Must be able to perform tasks which require sitting, standing, bending, and walking short to moderate distances. Must occasionally be able to get up and down from the floor(for ex., if assisting in a classroom).

12. Must possess and maintain a valid driver’s license and be able to navigate St. Louis.

13. High School diploma or equivalent; associate’s degree or higher preferred.

Benefits(30 hours/wk. to be benefits eligible):

· Dental insurance

· Health insurance

· Life insurance

· Paid time off

· Vision insurance

Schedule:

· 6- hour shift 12pm-6pm

· Monday to Friday

Supervision:

Reports to President

No Direct Reports

Experience:

Administrative: 2 years(Required)

Work Location: In person

Job Type: Full-time at 30 hrs./wk./Part-time if fewer than 30 hrs.

Pay: $17.00 per hour

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:

Day shift
Monday to Friday
No nights
No weekends
Ability to Commute:

St. Louis, MO 63146 (Required)
Ability to Relocate:

St. Louis, MO 63146: Relocate before starting work (Required)
Work Location: In person

To Apply: send CV and cover letter to [e-mail]