Administrative Assistant

Apex Systems, LLC; Milwaukee (WI); On-site; USD 25,000 - 29,000; Full time

Job summary

Apex Systems is seeking an Administrative Assistant in Milwaukee, WI for a contract role. You will provide administrative and operational support to the Strategic Communications team, managing calendars, travel, and correspondence, while handling confidential information with discretion.

The role requires strong organization, attention to detail, and the ability to multitask in a fast-paced environment. You will interact with leaders and internal partners, offering reliable, professional support

Qualifications

• Strong organizational skills and demonstrated ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, particularly Outlook and Word.
• Strong written communication skills, including attention to grammar, spelling and proofreading.
• Demonstrated attention to detail and accuracy.
• Ability to work independently, take initiative and follow through on assignments.
• Strong interpersonal skills and professional judgment when working with leaders, employees and other partners.
• Ability to handle confidential or sensitive information with discretion.
• Comfortable working in a fast-paced environment where priorities may shift.

Responsibilities

• Manage calendars and coordinate meetings, including scheduling participants, reserving meeting space and arranging technology.
• Coordinate business travel and prepare and process expense reports.
• Draft and format routine correspondence, meeting materials and other documents using Microsoft Office applications.
• Respond to routine questions and requests, researching or gathering information as appropriate.
• Compile information and prepare or organize materials for meetings, presentations and other team needs.
• Provide day-to-day administrative and operational support to the team.
• Welcome and assist visitors and internal partners in a professional manner.
• Maintain confidentiality when handling sensitive information.
• Provide backup administrative coverage as needed.
• Assist with special projects and other administrative needs as assigned.

Skills

Organization

Microsoft Office

Outlook

Word

Written communication

Attention to detail

Independence

Interpersonal skills

Tools

Microsoft Office

Job description

# Administrative AssistantApply**Job#: 3054059****Job Description:**Our Client is seeking an **Administrative Assistant**. This is a contract role, if you are interested please reach out to Ryan, [e-mail] DESCRIPTION**Administrative Assistant**Provides administrative and operational support to the Strategic Communications team, helping the team stay organized and operate effectively in a fast-paced environment. This role requires strong organizational skills, attention to detail, sound judgment and the ability to manage multiple priorities with professionalism and discretion.**Primary Responsibilities*** Manage calendars and coordinate meetings, including scheduling participants, reserving meeting space and arranging technology or other meeting needs.* Coordinate business travel and prepare and process expense reports.* Draft and format routine correspondence, meeting materials and other documents using Microsoft Office applications.* Respond to routine questions and requests, researching or gathering information as appropriate.* Compile information and prepare or organize materials for meetings, presentations and other team needs.* Provide day-to-day administrative and operational support to the team, including helping manage changing priorities and time-sensitive requests.* Welcome and assist visitors and internal partners in a professional manner.* Maintain appropriate confidentiality when handling sensitive information and communications.* Provide backup administrative coverage as needed.* Assist with special projects and other administrative needs as assigned.**Qualifications and Skills*** Strong organizational skills and demonstrated ability to manage multiple priorities and deadlines.* Proficiency with Microsoft Office, particularly Outlook and Word.* Strong written communication skills, including attention to grammar, spelling and proofreading.* Demonstrated attention to detail and accuracy.* Ability to work independently, take initiative and follow through on assignments.* Strong interpersonal skills and professional judgment when working with leaders, employees and other partners.* Ability to handle confidential or sensitive information with discretion.* Comfortable working in a fast-paced environment where priorities may shift.EEO EmployerApex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [e-mail] or 844-463-6178. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** Milwaukee, WI, US**Job Type:****Date Posted:** September 30, 2026**Pay Range:** $18 - $21 per hour