Administrative Assistant

Rainbow Restoration of Milwaukee; Milwaukee (WI); On-site; USD 41,548,000 - 71,635,000; Full time

Job summary

Rainbow Restoration of Milwaukee is seeking an Administrative Assistant to support management and staff in day-to-day operations. The role covers office management, clerical work, receptionist duties, bookkeeping, and project-based tasks to help run the business smoothly.

Responsibilities include taking calls, scheduling services, data entry, billing, accounts receivable/payable, and vendor payments. We value professionalism, teamwork, and a willingness to train others for future growth.

Qualifications

• Proficient with Microsoft Office (Word, Outlook, Excel) and other software.
• Experience with QuickBooks.
• Xactware experience helpful but not mandatory.
• Strong written and verbal communication skills.
• Detail-oriented with strong data entry skills.

Responsibilities

• Receive incoming calls in professional and courteous manner.
• Assist with scheduling of services.
• Clerical duties including mail processing and data entry.
• Notify customers of service call status and follow up after work.
• Call potential customers to explain services and solicit business.
• Bill customers for work performed.
• Collect all monies from all sources (accounts receivable).
• Pay vendors for services used (accounts payable).
• Perform other duties as required.

Skills

Written communication

Verbal communication

Detail oriented

Independent worker

Team player

Willing to train others

Education

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks

Xactware (helpful)

Job description

Established in 1981, Rainbow Restoration offers home and commercial restoration emergency services. We also provide carpet cleaning and construction services with over 400 locations worldwide. We are on a mission to improve the lives of not only our customers, but also our employee family members. Rainbow Restoration hires people who set high standards for themselves and want to "Live RICH" with a team that values Respect, Integrity, with Customer focus, while Having fun in the process. We want you on our team!

In this Administrative position, you are a key team member supporting the work of management and other staff. You are responsible for office management, clerical, receptionist, bookkeeping, and project-based work to contribute to the day-to-day operations of Rainbow Restoration. Exemplifying our code of values, you must show respect and courtesy to all customers and fellow team members.

Specific Responsibilities

• Receive incoming calls in professional and courteous manner
• Assist with the scheduling of services
• Clerical duty as required including mail processing, customer and job data entry
• Notify customers of service call status and follow up with customers after the work is completed
• Call potential customers to explain the company services and solicit business
• Bill customers for work performed
• Collect all monies from all sources (accounts receivables)
• Pay vendors for services used (accounts payable)
• Perform other duties as required. These duties may include job functions that are outside the scope of normal job duties

Job Requirements

• Computer literate with proficiency in the use of Microsoft Office (Word, Outlook, Excel) and other computer software
• Experience with QuickBooks
• Experience in Xactware software would be helpful, but not mandatory
• Ability to learn new computer software
• Strong written and verbal communication skills
• Detail-oriented with strong data entry skills
• Professional appearance and personality
• Team player who can work independently
• Willing to train supporting team members (stewardship)
• Career minded mentality planning for future positions/ownership, not just looking for a job for today.

Compensation

• Administrative Assistant (entry level/minimal experience): $14.50-$15.50 Hr.
• Administrative Assistant 1: $16-$18 Hr.
• Administrative Assistant 2: $18-$20 Hr.
• Bookkeeper / Manager: $20-$25+ Hr. (competitive based on experience).

We are an Equal Opportunity Employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, national origin, age, disability, veteran status, or any other prohibited federal, state, or local law.