Administrative Assistant

Seton Catholic Schools Inc; Milwaukee (WI); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive pay

Health, dental and vision coverage

Archdiocese pension program

Team diversity

Job summary

Seton Catholic Schools Inc. is seeking an Administrative Assistant to ensure the school office runs smoothly and supports students, families, staff, and leadership.

The role includes data entry in PowerSchool, enrollment coordination, family relations, and front-office duties. The person will assist with meals service, field trips, translations, and special projects as needed, while contributing to a welcoming school environment.

Qualifications

• Strong communication and customer service skills.
• Attention to detail in data entry and record keeping.
• Experience with Microsoft Word, Excel, Office 365 and Google Docs.
• Experience in a school environment is preferred.
• Bilingual preferred.

Responsibilities

• Enter student information into PowerSchool and reconcile attendance.
• Support enrollment activities and coordinate school tours and events.
• Answer phones, greet visitors, and maintain the visitor log.
• Maintain front office operations and assist with procurement and mail.
• Assist with meals service and school nutrition training.
• Coordinate field trips and secure substitute documentation as needed.
• Provide translations and support for special projects.

Skills

Communication

Organization

Customer service

Attention to detail

Bilingual preferred

Tools

PowerSchool

Microsoft Word

Microsoft Excel

Office 365

Google Docs

Job description

Position Title: Administrative AssistantReports to: Dean of OperationsEmployment Classification: 12 Month, Full-Time, HourlyJoin a Transformational TeamSeton Catholic Schools is a collaborative network of 15 Catholic K-8 schools in the Greater Milwaukeearea. We are coming together to strengthen academics, faith formation and life-long outcomes for allstudents. In the next few years, Seton will continue to grow and add schools to serve nearly 7500 studentsand be a national model for urban school renewal. By joining our team, you can become an important partin this transformation.Job SummaryThe Administrative Assistant is responsible for ensuring the school office is effectively positioned to supportstudents, parents, teachers, and school leadership. This role will include family and student relations, dataentry and important day-to-day administrative functions that keep the school running smoothly.The job will include, but is not limited to the following duties and responsibilities:Student Information System Data EntryCollect student information from families and enter data into the student information system,PowerSchool.Record and reconcile student attendance.Work with School Office Manager or Dean of Operations to support compliance, datamanagement, school setup, beginning of year, and end of year procedures.Enrollment & Student RecruitmentRepresent the school and Seton Catholic Schools with a positive, solutions-oriented, and welcoming demeanor.Support student recruitment efforts including scheduling or providing school tours, participating in recruitment events, and supporting the planning and execution of enrollment activities and events.Coordinate student enrollment paperwork and documentation in alignment with documentation requirements and student information system entry.Coordinate school cumulative record management.Prepare and file reports as needed.Student & Family RelationsAnswer phones and greet visitors in a polite and respectful manner. Maintain visitor log and ensure all guests adhere to visitor policy.Attend to sick students, maintain necessary student medical records, and manage student medication.Assist with special events, translations, and special projects as needed.Additional Administrative DutiesMaintain a clean, warm, and welcoming front office environment.Coordinate general school office operations.Ensure all student/family forms are collected and organized.Provide on-site support for purchasing, cash collection, and recordings.Receive, organize, and distribute mail and network courier items.Support coordination of field trips.Acquire and provide documentation for substitute teachers as needed.Other duties as assigned by manager.Assist on the meal service line during breakfast and/or lunch service as assigned.Attend annual nutrition program training as assigned.Qualifications and SkillsStrong communication, organization, and customer service skillsDemonstrated attention to detail.Experience with Microsoft Word, Microsoft Excel, Office 365, and Google docsDemonstrated interest in promoting academic excellence in an educational environment.Demonstrated interest and ability to serve all of Seton Catholic School’s customers and constituencies.Experience in school environment preferredBilingual preferredBenefits and PerksCompetitive pay.Health, dental and vision coverage.Archdiocese of Milwaukee pension program.A collaborative, regional network aligned to vision, mission and educational outcomes.A commitment to hiring a diverse team, reflective of our school communities.