Administrative Assistant

Reclaim Water Services; Midland (TX); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Competitive pay based on experience

Health, dental, and vision insurance

Paid time off and holidays

Retirement plan

Opportunities for professional growth

Supportive team environment serving of

the energy industry

Job summary

Reclaim Water Services in Texas-based operations seeks an Administrative Assistant to support field teams across the Permian Basin, New Mexico, and Ohio. You will coordinate logistics, manage communications, and provide essential admin support to ensure smooth day-to-day operations.

The ideal candidate is organized, detail-oriented, and capable of handling multiple priorities in a fast-paced oil and gas environment, with strong MS Office skills and vendor coordination experience.

Qualifications

• 2+ years of administrative or office support experience, preferably in the oil and gas, industrial, construction, or transportation industries.
• High school diploma or GED required; associate degree preferred.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Experience processing purchase orders and coordinating with vendors is preferred.
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Answer and direct incoming phone calls professionally and efficiently.
• Coordinate and book hotel accommodations and travel arrangements for field personnel.
• Process purchase orders and coordinate the procurement of supplies, equipment, and materials.
• Work closely with vendors and suppliers to ensure timely delivery of materials to active job sites.
• Support field operations in the Permian Basin, New Mexico, and Ohio by coordinating logistics for work orders as they arise.
• Maintain accurate records of purchase orders, invoices, lodging reservations, and vendor communications.
• Assist with scheduling, document management, and general administrative support.
• Monitor office supply inventory and place replenishment orders as needed.
• Communicate effectively with field supervisors, operations managers, customers, and vendors.
• Perform additional administrative duties as assigned to support business operations.

Skills

Multitasking

Organization

Verbal and written communication

Customer service

Vendor coordination

Scheduling

Education

High school diploma or GED required

Associate degree preferred

Tools

Microsoft Office

ERP or purchasing software

Job description

Position Summary

We are seeking a highly organized and dependable Administrative Assistant to support our water treatment operations within the oil and gas industry. This role is essential to ensuring smooth day-to-day operations by coordinating logistics, managing communications, and supporting field personnel across multiple operating regions, including the Permian Basin, New Mexico, and Ohio.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can effectively manage multiple priorities while providing outstanding customer service to both internal teams and external vendors.

Key Responsibilities

• Answer and direct incoming phone calls professionally and efficiently.
• Coordinate and book hotel accommodations and travel arrangements for field personnel.
• Process purchase orders and coordinate the procurement of supplies, equipment, and materials.
• Work closely with vendors and suppliers to ensure timely delivery of materials to active job sites.
• Support field operations in the Permian Basin, New Mexico, and Ohio by coordinating logistics for work orders as they arise.
• Maintain accurate records of purchase orders, invoices, lodging reservations, and vendor communications.
• Assist with scheduling, document management, and general administrative support.
• Monitor office supply inventory and place replenishment orders as needed.
• Communicate effectively with field supervisors, operations managers, customers, and vendors.
• Perform additional administrative duties as assigned to support business operations.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2+ years of administrative or office support experience, preferably in the oil and gas, industrial, construction, or transportation industries.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Experience processing purchase orders and coordinating with vendors is preferred.
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.

Preferred Experience

• Familiarity with oilfield operations or water treatment services.
• Experience coordinating travel and lodging for field crews.
• Knowledge of purchasing, inventory management, or accounts payable processes.
• Experience working with ERP or purchasing software is a plus.

What We Offer

• Competitive pay based on experience
• Health, dental, and vision insurance
• Paid time off and holidaysRetirement plan
• Opportunities for professional growth within a growing organization
• Supportive team environment serving the energy industry

If you are an organized professional who enjoys supporting field operations and keeping projects running efficiently, we'd love to hear from you. Apply today to join our team and help support critical water treatment services throughout the oilfield