Administrative Assistant

EisnerAmper; Metairie (LA); Sur place; USD 38 000 - 46 000; Plein temps

Résumé du poste

EisnerAmper in Baton Rouge seeks an Administrative Assistant to join our Association Management team. This full-time, non-exempt role reports to a Manager and provides a wide range of administrative and operational support, including basic accounts receivable functions.

The position requires 5 days in the office. You will greet visitors, manage phones, prepare reports, coordinate meetings, process deposits and card transactions, track CPE, enter time daily, and support staff with

Qualifications

• High School Diploma or GED required.
• 3-5 years of Administrative Assistant experience preferred.
• 1-2 years of accounts receivable/payable experience preferred.

Responsabilités

• Greet visitors professionally and courteously.
• Answer phones and relay messages.
• Type, proofread, and prepare reports and correspondence.
• Provide photocopying, scanning, and document management services.
• Coordinate meetings and ensure rooms and spaces are prepared.
• Handle deposits and process credit card transactions thrice weekly.
• Enter time for team members daily.
• Support staff and clients with confidentiality and professionalism.

Connaissances

Microsoft Office

Excel

Communication

Organization

Formation

High School Diploma or GED

Outils

Adobe Acrobat

Canva

InDesign

iMIS

ProSystem fx Document

GoToWebinar

Description du poste

Job Description At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals. We are seeking an Administrative Assistant to join our Association Management team in our Baton Rouge office. This full-time, non-exempt role reports to a Manager and provides a wide range of administrative and operational support, including basic accounts receivable functions. The role will require 5 days in the office.

What it Means to Work for EisnerAmper:

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry
• You will have the flexibility to manage your days in support of our commitment to work/life balance
• You will join a culture that has received multiple top “Places to Work” awards
• We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions
• We understand that embracing our differences is what unites us as a team and strengthens our foundation
• Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work

What Work You Will be Responsible For:

• Greet visitors in a professional and courteous manner.
• Assist Association Coordinators by answering telephones as needed and accurately communicate messages.
• Type, proofread, and prepare reports, correspondence, and related work for the department.
• Provide photocopying, scanning, and other document management services, and maintain current firm forms and checklists.
• Coordinate meetings and help ensure meeting rooms, office space, and storage areas are organized and ready for use by clients and visitors.
• Coordinate work activities with team members based on priorities to support a consistent team and firm approach to assignments.
• Prepare check and cash deposits and deliver deposits to the bank twice a week.
• Process credit card transactions three times a week.
• Maintain an accurate inventory and order and organize office supplies.
• Make travel arrangements for Coordinators, Managers, and Directors.
• Manage CPE tracking, registrations, and related administrative needs.
• Enter time for team members on a daily basis when needed.
• Perform administrative functions to support office staff, including processing and organizing incoming and outgoing postage.
• Actively participate in staff meetings and training sessions.
• Provide courteous and prompt service to internal and external customers and prioritize requests in a professional manner.
• Identify opportunities to improve service, work processes, and financial performance and assist with quality improvement initiatives.
• Perform other duties and services as assigned.

Basic Qualifications:

• High School Diploma or GED is required.
• 3-5 years of experience as an Administrative Assistant is preferred.
• 1-2 years of experience with accounts receivable and accounts payable is preferred.

Preferred/Desired Qualifications:

• Intermediate to advanced proficiency with Microsoft Office, with an emphasis on Microsoft Excel.
• Experience with Adobe Acrobat, Canva, InDesign, Illustrator, iMIS, ProSystem fx Document, GoToWebinar, and survey software is a plus.
• Strong attention to detail and the ability to work in a highly organized manner in a fast-paced, changing environment.
• Professional written and verbal communication skills, including the ability to communicate effectively with a diverse group of individuals.
• A positive, proactive approach with a high degree of professionalism and the ability to maintain confidentiality.

Other Considerations:

• May be required to work overtime and weekends, as business needs arise.
• May be required to travel and work from different company and client locations, as needed.

EisnerAmper is proud to be a merit-based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law.

Should you need any accommodations to complete this application please email: [e-mail]

About Our Association Management Team:

EisnerAmper provides comprehensive management services to associations and nonprofit organizations, including trade associations and professional societies. Our association management professionals serve as an operational backbone, giving organizations the expertise and support they need to run smoothly and grow. From board coordination and membership to communications, events, finance, and administration, our team can function as an organization’s outsourced staff or provide targeted support alongside an existing team. We tailor our approach to each association's needs and scale our support as those needs evolve. Our professionals combine the personal attention of a dedicated association management team with the broader resources, technology, and capabilities of a national accounting and advisory firm, helping clients stay focused on their members and mission.

About EisnerAmper:

EisnerAmper is one of the largest accounting, tax, and business advisory firms, with approximately 450 partners and 4,500 employees across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow. Our clients represent enterprises of every form, ranging from sophisticated financial institutions to startups, global public firms to middle-market companies, governmental entities as well as high-net-worth individuals, family offices, nonprofit organizations and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers, investors, and key stakeholders who serve these clients.

Preferred Location: Baton Rouge